Senior Admin Assistant (m/w/d)

Senior Administrative Assistant (m/f/d)

Your Responsibilities:

• Provide administrative support to the Head of Sales:
  • Travel and appointment planning
  • Calendar management
  • Handling correspondence
  • Data maintenance and archiving
  • Preparation of expense reports
  • Maintenance of field staff lists, files, and organisational charts
  • Documentation of audit-relevant materials
• Serve as point of contact for field staff and regional managers
• Organise and help design internal meetings and events
• Collaborate with event agencies
• Compile weekly emails for field staff based on predefined content
• Assist in preparing presentation slides for meetings
• Support regional managers in the South with queries and guidance
• Participate in and potentially lead sales-related sub-projects
• Monitor expense management including accruals
• Provide holiday cover for other sales assistants
• Coordinate travel arrangements, appointments, meetings, and conference calls
• Handle correspondence (also in English) with courts, lawyers, authorities, associations, seminar providers, colleagues (domestic and international), committee members, and other partners
• Support budget and invoice management
• Liaise with external legal network
• Assist with project management tasks
• Conduct internet-based research
• Prepare presentations in both German and English
• Maintain the internal and external web presence of the legal department and foundation

Your Profile:

• Completed commercial training or equivalent qualification
• High reliability, strong organisational skills, and a friendly, professional demeanour
• Excellent team spirit and communication skills
• Solution-oriented, agile mindset with open and constructive communication
• High level of loyalty and discretion
• Strong coordination skills and experience in cross-functional teamwork
• Fluent in German with excellent English skills (spoken and written)
• Flexible, proactive, self-driven, and responsible
• Quick comprehension and precise, dependable working style
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Residence in the Bad Homburg area and regular office presence required
• Humour, friendliness, and team spirit
• Structured and independent working style with intrinsic motivation
• Conscientiousness, reliability, and forward-thinking
• Confident handling of modern digital tools

Key Details

• Salary: €55,000 - €60,000 per annum
• Duration: 18 months (temporary employment via employee leasing)
• Start Date: As soon as possible

Contact
Ludwig Kramer
Senior Recruitment Consultant
✉️

SThree_Germany is acting as an Employment Business in relation to this vacancy.