Senior Executive Assistant (d/f/m)

mobile.de is Germany’s largest vehicle marketplace, with more than 1.6 million listed cars, commercial vehicles, motorcycles, and e-bikes (annual average 2025). Both private customers and registered vehicle dealers use the platform and benefit from more than 140 million visits per month*. Founded in 1996, the company is a subsidiary of Adevinta, a global leader in online classified portals. Based in Berlin‑Charlottenburg, mobile.de offers a dynamic environment where growth, learning, and collaboration are at the heart of everything we do.

About the Role

We are seeking an accomplished, forward‑thinking Senior Executive Assistant (d/f/m) to provide top‑tier administrative and strategic support to our CEO and senior leadership team at mobile.de. This pivotal role is ideal for a seasoned professional who excels at anticipating needs, orchestrating complex priorities, and ensuring seamless operations in a fast‑paced, international environment. You will manage day‑to‑day logistics, drive executive operations, and contribute to a culture of excellence.

Job requirements

Our ideal candidate has the following profile:

• 5+ years supporting senior executives in a dynamic, international business environment, with a track record of managing complexity at scale
• Thinking several steps ahead, pre‑empting needs and solving problems before they arise
• Exceptional organizational, time‑management, and multitasking skills
• Strong written and verbal communication skills
• Proficient with Office/Google Workspace and quick to master new tools, systems, and processes
• High degree of integrity, professionalism, and emotional intelligence
• Self‑motivated, energetic, and resilient—bringing ownership, curiosity, and a growth mindset to everything you do
• Business fluency in both German and English

Job responsibilities

• Manage complex calendars and scheduling across time zones, anticipating conflicts and aligning the executive schedule with priorities
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare, proofread and edit high‑quality communication materials to ensure clarity, professionalism, and alignment with leadership priorities
• Plan and support leadership meetings, including agenda development, note‑taking, and follow‑up actions
• Serve as the primary point of contact between executives and internal/external stakeholders
• Manage and coordinate key projects and events on behalf of the executive team, ensuring seamless execution from concept to completion
• Represent the executive office at internal and external events, fostering strong relationships and acting as an ambassador for our culture and values
• Drive and participate in cross‑functional initiatives that help shape and strengthen our internal culture and operational excellence
• Drive initiatives to improve executive efficiencies, support special projects, and lead operational initiatives as needed
• Handle confidential information with discretion and professionalism
• Work closely with other Executive Assistants and support teams within Adevinta, fostering a collaborative, high‑performing environment

Job benefits

• Competitive base salary and participation in the company’s incentive programs
• Competitive company pension scheme on top of statutory retirement insurance
• Regular team and company events for networking and learning
• Access to coaching, learning platforms and resources for personal growth
• Monthly transportation allowance
• Well‑equipped office with social zones for collaboration and relaxation
• Hybrid working model with the option to work abroad for a set number of days per year
• Confidential employee assistance and support services available to employees and their immediate families
• Enhanced parental leave and family‑friendly policies

mobile.de is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.