Senior HR Operations Professional

Founded and headquartered in Switzerland, Avaloq is continuously expanding its global footprint with around 2,500 colleagues in 12 countries and more than 170 clients in 35 countries. We are an industry-leading provider of wealth management technology and services for financial institutions worldwide, including private banks, wealth managers, investment managers, and retail and neo banks. Our research-led approach and continual innovation are powered by the passion and creativity of our colleagues.

Job Description

The People Services & Solutions team delivers consistent and compliant HR services across multiple countries. Working closely with Global HR and regional teams, we support employees and managers while continuously improving HR processes and systems.

Your key tasks

• Act as the primary contact for all HR administration matters, working with internal stakeholders and external counterparts including authorities and service providers
• Manage HR administration across the full employee lifecycle (onboarding to offboarding)
• Prepare and manage employee documentation and maintain compliant personnel files
• Maintain accurate, legally compliant employee data in our HRIS, ensuring data integrity, confidentiality, and compliance with GDPR and applicable German labour and statutory requirements
• Coordinate and oversee end-to-end payroll processing, including preparation, validation, and reconciliation activities, in close cooperation with external payroll providers, ensuring accuracy and compliance with all German statutory requirements
• Ensure compliance with German labour law, payroll regulations, statutory deadlines, and internal HR policies
• Serve as a first point of contact for employees, providing HR advisory and support through the HR ticketing system to ensure consistent and timely solutions
• Manage relationships with external vendors (e.g., payroll providers, benefits partners) and coordinate with statutory authorities to ensure compliance and timely service delivery
• Lead process optimization efforts and support HR projects and initiatives that enhance operational efficiency and the employee experience
• Liaise with the regional HR operations contact for alignment, escalation management, and consistent delivery across the region
• Collaborate with HR colleagues across EMEA and globally to deliver consistent and compliant HR support

Qualifications

• Bachelor’s Degree in Human Resources, Business, or a related field
• At least 5–8 years of experience in HR Operations, preferably in an international environment, with proven payroll expertise in Germany
• Solid experience applying German labour law and HR compliance requirements across the full employee lifecycle (contracts, absences, terminations, policy implementation)
• Hands‑on expertise in statutory payroll compliance, including German tax and social security law, mandatory reporting, and audits
• Experience with SAP SuccessFactors; strong MS Office skills
• Reliable, responsible, and detail‑oriented personality with strong problem‑solving skills
• Ability to work independently, manage multiple priorities, and deliver under deadlines
• Excellent communication skills in German and English, both written and verbal
• Knowledge of HR processes in other EMEA countries is an advantage

Additional Information

Managing work‑life balance is a challenge we all face. To support our Avaloqers, we offer hybrid and flexible working for most of our employees, enabling work‑life balance while maintaining our vibrant culture in our global offices.

We embrace diversity and commit to fostering an equal‑opportunity environment and inclusive culture where you can be your authentic self.

We hire, compensate, and promote regardless of origin, age, gender identity, sexual orientation, or any other traits that make us unique. This advert is written in an inclusive and neutral way.

Please be aware that we will not accept speculative CV submissions from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations.