Senior Tender and Quote Specialist (all genders)

Stellenbeschreibung:

Senior Tender and Quote Specialist (all genders)

Implement and improve the Sales Support Process objectives and the day-to-day management of the sales support process ensuring consistent supply of high quality services.

Overview

The team based in Warsaw is responsible for strategic support for sales team.

Your role:

  1. Coordination and Management of Tender Processes
    • Comprehensive preparation of tender documentation, including bids for all business units and business lines (above EU thresholds), primarily in the area of medical equipment for procedures exceeding EU procurement limits.
    • Coordination of tender processes across multiple departments and stakeholders, ensuring data consistency, documentation compliance, and timely execution.
    • Creating and maintaining a complete tender register enabling effective management of complex, multi‑stage processes.
    • Setting priorities and overseeing the timeliness and completeness of bids within required deadlines.
    • Ensuring efficient communication with Key Account Managers.
    • Experience in coordinating activities related to potential proceedings before the National Appeals Chamber (KIO), including full preparation of evidence and communication with legal counsel.
  2. Preparation of Offers and Documentation
    • Preparing offers for public and private customers, including performing pre‑offer activities (credit checks, delivery time updates, data verification).
    • Ensuring completeness, accuracy, and up‑to‑datedness of quality documentation and adjusting it to regulatory requirements.
    • Coordinating the bid approval process in dedicated tools, in accordance with applicable procedures and legal requirements.
  3. Contract Management
    • Preparing contracts for public and private customers, including demo contracts and consortium agreements, often requiring advanced coordination among multiple parties.
  4. Cooperation with Quality and Audit Departments
    • Collaboration with quality and audit teams regarding documentation related to medical devices.

You're the right fit if:

  • Graduate with Bachelor or Master degree (law will be appreciated)
  • Intermediate English is a must (both verbal and written)
  • 3-5 years of public procurement law experience, more appreciated from the current public procurement law
  • Tenders experience and expertise (medical devices and equipment preferred)
  • Project Management skills/experience required
  • Working in matrix organization experience preferred
  • Ability to inspire commitment, communicate and influence virtually
  • Strong influencing skills; convincing power
  • Very good communication skills and customer attitude
  • Self-driven and pro‑active, able to work independently in virtual environment
  • Developed analytical thinking skills with an eye for detail
  • Computer literacy essential and experience in MS office applications

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Stelleninformationen

  • Veröffentlichungsdatum:

    30 Apr 2026
  • Standort:

    Leipzig

    Einsatzort:

    Spain
  • Typ:

    Vollzeit
  • Arbeitsmodell:

    Vor Ort
  • Kategorie:

  • Erfahrung:

    2+ years
  • Arbeitsverhältnis:

    Angestellt

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