Senior Tender and Quote Specialist (all genders)

Senior Tender and Quote Specialist (all genders)

Implement and improve the Sales Support Process objectives and the day-to-day management of the sales support process ensuring consistent supply of high quality services.

Overview

The team based in Warsaw is responsible for strategic support for sales team.

Your role:

1. Coordination and Management of Tender Processes
   • Comprehensive preparation of tender documentation, including bids for all business units and business lines (above EU thresholds), primarily in the area of medical equipment for procedures exceeding EU procurement limits.
   • Coordination of tender processes across multiple departments and stakeholders, ensuring data consistency, documentation compliance, and timely execution.
   • Creating and maintaining a complete tender register enabling effective management of complex, multi‑stage processes.
   • Setting priorities and overseeing the timeliness and completeness of bids within required deadlines.
   • Ensuring efficient communication with Key Account Managers.
   • Experience in coordinating activities related to potential proceedings before the National Appeals Chamber (KIO), including full preparation of evidence and communication with legal counsel.
2. Preparation of Offers and Documentation
   • Preparing offers for public and private customers, including performing pre‑offer activities (credit checks, delivery time updates, data verification).
   • Ensuring completeness, accuracy, and up‑to‑datedness of quality documentation and adjusting it to regulatory requirements.
   • Coordinating the bid approval process in dedicated tools, in accordance with applicable procedures and legal requirements.
3. Contract Management
   • Preparing contracts for public and private customers, including demo contracts and consortium agreements, often requiring advanced coordination among multiple parties.
4. Cooperation with Quality and Audit Departments
   • Collaboration with quality and audit teams regarding documentation related to medical devices.

You're the right fit if:

• Graduate with Bachelor or Master degree (law will be appreciated)
• Intermediate English is a must (both verbal and written)
• 3-5 years of public procurement law experience, more appreciated from the current public procurement law
• Tenders experience and expertise (medical devices and equipment preferred)
• Project Management skills/experience required
• Working in matrix organization experience preferred
• Ability to inspire commitment, communicate and influence virtually
• Strong influencing skills; convincing power
• Very good communication skills and customer attitude
• Self-driven and pro‑active, able to work independently in virtual environment
• Developed analytical thinking skills with an eye for detail
• Computer literacy essential and experience in MS office applications