Software Asset Management Lead

JetBrains delivers tools that make professional software development a more productive and enjoyable experience.

The Internal IT team at JetBrains is focused on providing reliable, efficient, and cutting‑edge infrastructure and services that empower all JetBrains employees worldwide. The team plays a critical role in ensuring productivity and managing key internal resources. Our goal for this role is to establish and drive an effective internal system for managing and utilizing third‑party software assets in use at JetBrains.

We are looking for a proactive, analytical specialist with strong engineering and organizational skills to join our highly technical and results‑driven team.

As part of our team, you will:

• Assess and take ownership of the current IT‑managed steps in the software procurement process to build foundational understanding and enable future improvements.
• Design, implement, and continuously improve the end‑to‑end process for managing the lifecycle of external software assets (SAM Process Ownership).
• Collaborate closely with internal stakeholders to understand their needs, gather requirements, and ensure the SAM process supports business objectives.
• Establish and manage a central, accurate inventory of all external software licenses, user accounts with access, and deployment and usage information.
• Manage the full cycle of software license renewals, coordinating internally to assess needs and ensure continuity of service.
• Conduct regular usage reviews and license reconciliations to ensure compliance, identify underutilized licenses, and drive cost avoidance and optimization.
• Define guidelines for selecting software billing plans in company‑wide and cross‑team tool use.
• Act as an organizational administrator and owner for a set of third‑party systems in use (e.g. Notion, Miro, Figma, and hundreds of various other tools).
• Act as an internal expert, consulting with various teams to help colleagues find the right tools and understand licensing rules.

We are looking for someone with:

• 2+ years (preferable) of experience in Software Asset Management (SAM), IT Asset Management, or a related field.
• Experience with successful project implementation, such as establishing new processes or introducing SAM systems.
• An understanding of complex licensing models and subscription terms.
• Familiarity with data analysis and reporting tools for generating actionable insights and identifying optimization opportunities.
• A strong service‑oriented and collaborative approach.
• Exceptional organizational skills.
• The ability to work autonomously and manage project timelines effectively with a high degree of self‑motivation.
• The ability to approach problems with a proactive, systematic, and logical engineering mindset.
• Good English skills, both written and spoken, for clear internal and vendor communications.

Our ideal candidate would have:

• Experience with advanced components of technology such as implementing or administering a dedicated SAM system.
• The ability to work with SAM methodologies.
• Familiarity with diverse IT environments.

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