Specialist HR & Corporate Strategy (m/w/d)

Our client is a medical device company originally from Japan. They are looking for a motivated employee who can look after their HR function as well as the other back office related tasks.

As the Specialist HR & Corporate Strategy, you will be in charge of Human resources, administration to support employee and improve the office environment, and managing outsource accounting partner for bookkeeping and financing reports.

Responsibilities

• Organize and maintain personnel records.
• Update internal databases (e.g. record sick or maternity leave).
• Prepare HR documents, like employment contracts and new hire guides.
• Communicate with external legal affairs and ensure legal compliance.
• Answer employees queries about HR-related issues.
• Do payroll preparation by providing relevant employee information (e.g. leaves of absence, sick days and work schedules) to the outsource accounting partner.
• Arrange travel accommodations and process expense forms.
• Update internal databases (e.g. record sick or maternity leave).
• Be in charge of following tasks via working with outsource accounting partner:

Note: Actual daily operation of accounting related tasks will be handled by the outsourcing company, therefore this role will be a contact person to the outsourcing company and check all the financial reports are completed properly after the outsourcer hands in the reports.

• Track company bank accounts, deposits and balances; report regularly to Managing Director.
• Track company invoice obligations, make accurate and timely invoice payments, gain approval where necessary, and identify and report inaccuracies and variances.
• Prepare company monthly financial statements like cash flow, income/P&L and balance sheets.
• Reconcile and verify all company invoices and monthly/Quarterly statements, assign payments to applicable cost centers.
• Help prepare company tax returns including payroll and other appropriate business taxes.
• Monitor company office expenses and track related invoices and payments.
• Make and track appropriate sales and use tax payments on invoices as needed.
• Work with external vendors to resolve any invoice problems or inaccuracies.
• Collaborate with Head quarter accounting and finance team members.

Your Profile

• Excellent writing and communication skills in German and English, Japanese is a plus.
• Ability to contribute to a team environment.
• Work at office in Düsseldorf.
• Fluent German (native speaker equivalent) and English.
• Motivation and enjoyment to work primarily in English.

Offer

• Future innovative company with a startup mentality.
• Flexible working environment.
• Possibility to bring your own footprint into the company.
• International team atmosphere.
• Open culture with flat hierarchies.
• Strong support for the professional equality of women and men.
• Home Office will be available.