View Vacancy - Executive Assistant to the Consul-General and Project Management Officer (DEU26.053)

View Vacancy - Executive Assistant to the Consul-General and Project Management Officer (DEU26.053)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family‑friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Description (Roles and Responsibilities)

Who are we?

The British Consulate General in Munich is part of a worldwide network, representing British political, economic and consular interests overseas. The Consulate General is now looking for an Executive Assistant to the Consul‑General and Project Management Officer, based in Munich. The Department for Business and Trade (DBT) is the UK Government’s engine for growth, innovation and international collaboration. Our Germany network is one of the largest in Europe, supporting UK companies, attracting investment, and building strategic partnerships across sectors.

Main purpose of the role

This is a dual‑focused position combining Executive Assistant duties with a strong Project Management Officer function.

Executive Assistant (60 %)

• Ensure the smooth running of the Consul‑General’s office – managing the diary, coordinating briefings, handling enquiries, organising travel and visits, and keeping the Munich office operating efficiently.
• Support the coordination of visit programmes by arranging logistics such as booking rooms, transport and basic itineraries.
• Handle general office tasks including managing incoming calls, organising correspondence, and keeping shared team calendars and files updated.
• Assist with processing travel claims, expenses and other routine administrative tasks.
• Provide basic administrative cover for colleagues in Germany when required.

Project Management Officer (40 %)

• Help set up meetings by preparing straightforward agendas, taking notes, and recording attendance.
• Provide administrative support for organising internal events, including booking venues, managing sign‑ups, and helping with materials.
• Assist teams in coordinating ministerial and senior visits by updating schedules, distributing information, and maintaining shared documents.
• Support internal governance meetings by preparing document packs and following up on basic action points.
• Collect and enter data for internal reporting, helping to maintain simple spreadsheets and summaries.
• Keep project documentation organised and help maintain internal communication channels such as shared inboxes or Teams sites.

Other duties

• Provide general administrative assistance to support the overall work of the Consulate‑General, including supporting crisis exercises and responses in an administrative capacity when required.

What will you love about this role

• An international, diverse and highly collaborative environment across Germany and the UK.
• Strong learning & development opportunities – L&D Week, seminars, workshops, mentoring, coaching and cross‑network collaboration.
• Excellent work‑life balance, with flexible working patterns where possible.
• A supportive culture that values professionalism, teamwork, and innovation.
• Opportunities to engage in corporate initiatives such as Greening the Network, the Women’s Network, the Social Mobility Group and more.
• Being part of an organisation committed to fair, open and merit‑based recruitment and equal opportunities for all.

Essential qualifications, skills and experience

• Full professional proficiency in German and English (written and spoken, minimum of C1 level for CEFR framework).
• At least one year of proven experience in a similar role, supporting a senior leader within an organisation.
• Resourcefulness and strong research skills, with the confidence to identify and propose creative solutions.
• Strong organisational skills with the ability to manage complex workloads effectively.
• Excellent time‑management and prioritisation capabilities.
• The flexibility to respond confidently to competing and changing demands.
• Advanced proficiency in Microsoft Word, PowerPoint and Excel.
• A genuine interest in business, economics, and/or contributing to the UK‑Germany bilateral relationship.
• Enthusiasm for working in an international environment and the ability to collaborate effectively as part of a diverse team.
• Drive, initiative and the ability to deliver high‑quality work both independently and collaboratively.
• Excellent communication skills and the ability to engage professionally with business stakeholders and colleagues across the wider DBT network.
• A positive, proactive attitude and willingness to take on a broad range of tasks.

Required behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

Additional information

Grade: Administrative Officer (AO)
Type of Position: Full‑time, Fixed‑term, with possibility of renewal
Working hours per week: 37.5
Region: Europe, Eastern Europe & Central Asia
Country/Territory: Germany
Location (City): Munich
Type of Post: British Consulate General
Number of vacancies: 1

Salary: €52,704‑€59,202 per annum (gross) – rising to a maximum of approx. €59,202 after a qualifying period, in addition to performance‑related pay (salary is not negotiable).
Start Date: 1 May 2026
Contract: Full‑time (37.5 hours per week), fixed‑term 2 year contract with the possibility of becoming a permanent contract subject to performance and funding.

Candidate must have pre‑existing work authorisation in Germany and hold an independent right to live and work in Germany. A professional background check, security clearance and a 6‑month probationary period are required.

Application deadline: 8 March :55 (local time)