View Vacancy - Executive Assistant to the Consul-General and Project Management Officer (DEU26.053)

View Vacancy – Executive Assistant to the Consul‑General and Project Management Officer (DEU26.053)

The British Government is an inclusive and diversity‑friendly employer. We value difference, promote equality, and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family‑friendly flexible working opportunities where operational and security needs allow.

Job Category : Department for Business and Trade roles (DBT)
Job Subcategory : Department for Business and Trade (DBT)

Roles and Responsibilities

Ready to work at the heart of UK‑Germany relations? Join us in Munich and become the driving force behind one of the UK Government's most dynamic diplomatic and business teams. If you thrive in a fast‑paced international environment and love making things run smoothly, this role is for you.

Who are we?

The British Consulate General in Munich is part of a worldwide network, representing British political, economic and consular interests overseas. The Consulate General is now looking for an Executive Assistant to the Consul‑General and Project Management Officer , based in Munich.

The Department for Business and Trade (DBT) is the UK Government's engine for growth, innovation and international collaboration. Our Germany network is one of the largest in Europe, supporting UK companies, attracting investment, and building strategic partnerships across sectors.

You will be based at the British Consulate‑General in Munich, working closely with the Consul‑General – who is also the Director of Business & Trade Germany – and collaborating with colleagues across Munich, Berlin, London, and the wider Europe network.

Main Purpose of the Role

This is a dual‑focused position combining Executive Assistant duties with a strong Project Management Officer function.

• Executive Assistant (60%) – Ensure the smooth running of the Consul‑General's office: manage the diary, coordinate briefings, handle enquiries, organise travel and visits, and keep the Munich office operating efficiently.
• Project Management Officer (40%) – Support DBT Germany's strategic operations: coordinate meetings, support senior leadership engagement, manage internal documentation, analyse business intelligence, organise events, and ensure seamless delivery of ministerial and senior visits.

What you will do

Administrative Support (Executive Assistant Support – 60%)

• Provide day‑to‑day scheduling support for the Consul‑General, including arranging simple internal and external meetings and keeping diaries up to date.
• Assist with preparing and organising documents for meetings, such as collecting briefing papers and formatting presentations.
• Support the coordination of visit programmes by arranging logistics such as booking rooms, transport and basic itineraries.
• Handle general office tasks including managing incoming calls, organising correspondence, and keeping shared team calendars and files updated.
• Assist with processing travel claims, expenses and other routine administrative tasks.
• Provide basic administrative cover for colleagues in Germany when required.

Administrative Project Support (PMO Support – 40%)

• Help set up meetings by preparing straightforward agendas, taking notes, and recording attendance.
• Provide administrative support for organising internal events, including booking venues, managing sign‑ups, and helping with materials.
• Assist teams in coordinating ministerial and senior visits by updating schedules, distributing information, and maintaining shared documents.
• Support internal governance meetings by preparing document packs and following up on basic action points.
• Collect and enter data for internal reporting, helping to maintain simple spreadsheets and summaries.
• Keep project documentation organised and help maintain internal communication channels such as shared inboxes or Teams sites.

Other Duties

• Provide general administrative assistance to support the overall work of the Consulate‑General, including supporting crisis exercises and responses in an administrative capacity when required.

What will you love about this role

• An international, diverse and highly collaborative environment across Germany and the UK.
• Strong learning & development opportunities – L&D Week, seminars, workshops, mentoring, coaching and cross‑network collaboration.
• Excellent work‑life balance, with flexible working patterns where possible.
• A supportive culture that values professionalism, teamwork, and innovation.
• Opportunities to engage in corporate initiatives such as Greening the Network, the Women’s Network, the Social Mobility Group and more.
• Being part of an organisation committed to fair, open and merit‑based recruitment and equal opportunities for all.

Essential Qualifications, Skills and Experience

• Full professional proficiency in German and English (written and spoken, minimum C1 level for the CEFR framework).
• At least one year of proven experience in a similar role, supporting a senior leader within an organisation.
• Resourcefulness and strong research skills, with the confidence to identify and propose creative solutions.
• Strong organisational skills with the ability to manage complex workloads effectively.
• Excellent time‑management and prioritisation capabilities.
• The flexibility to respond confidently to competing and changing demands.
• Advanced proficiency in Microsoft Word, PowerPoint and Excel.
• A genuine interest in business, economics, and/or contributing to the UK‑Germany bilateral relationship.
• Enthusiasm for working in an international environment and the ability to collaborate effectively as part of a diverse team.
• Drive, initiative and the ability to deliver high‑quality work both independently and collaboratively.
• Excellent communication skills and the ability to engage professionally with business stakeholders and colleagues across the wider DBT network.
• A positive, proactive attitude and willingness to take on a broad range of tasks.

Required Behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

Salary and Benefits

Salary: €52,704–€59,202 (gross per annum after a qualifying period) with performance‑related pay. Fixed‑term 2‑year contract with the possibility of becoming permanent subject to performance and funding. Candidate must have pre‑existing work authorisation in Germany. Professional background check, security clearance and a 6‑month probationary period apply.

Visa/Work Permit Requirements

Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.

Equal Employment Opportunity

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. DBT Europe Network wants to maximise the potential of everyone who chooses to work for us, regardless of their background.

Application Deadline

8 March 2026

Additional Information

Please note that the deadline for applications is 23:55 on the day mentioned above. We advise you to allow enough time to complete and submit your full application, as only applications completed and submitted before the deadline will be considered. The Embassy/ British Consulate General will not cover travel costs to the interview or relocation costs if offered a job. For more information on language proficiency, please see the Common European Framework of Reference for Languages documentation. We will assess your language skills if invited for an interview.

Contact

This vacancy can only be applied for through the official tal.net site operated by Oleeo. Applications submitted through other sites will not be received.