VIM Business Implementation Lead - EU

Sr. Manager Human Resources & IT Systems support Engineer|Seasoned Supply Chain Professional | Skilled Petroleum Downstream Proficient

Our client, a top healthcare company, is seeing a VIM Business Implementation Lead. This role involves driving the design, implementation, and optimization of the global OpenText Vendor Invoice Management (VIM) solution. The selected candidate will serve as the organization’s top SME who actively coordinates internal business resources, drives the future‑state process vision, and serves as the primary quality control point for the functional and technical work delivered by the external implementation partner. This role requires extensive Invoice to Pay expertise and the ability to translate high‑level business needs into actionable configuration strategies and drive alignment across technical and functional teams.

This is a remote, contractual role with occasional travel. The duration of this role starts at 6 months, with the likelihood of multiple renewals, based on performance.

Job Description:

• Lead the global vision and solution design for automated Invoice to Pay (I2P) processes, ensuring optimal utilization of OpenText VIM capabilities
• Drive enhancements that support Paid on Time performance by aligning process design, technology improvements, and cross‑functional collaboration
• Act as the highest‑level functional SME for the end‑to‑end I2P lifecycle, integrating VIM with SAP S/4HANA and the broader business process landscape
• Serve as the central point of coordination between finance, IT, procurement, leadership teams, and external implementation partners
• Manage internal resource alignment to ensure timely knowledge input, reviews, and approvals required for VIM configuration
• Translate business requirements into detailed functional specifications and guide technical teams on custom developments and system enhancements
• Lead requirements gathering, blueprinting workshops, gap analyses, workflow design, and definition of approval routing and exception handling
• Review and approve partner‑delivered functional specifications, focusing on complex VIM areas including invoice approval workflows, exception management, and custom logic
• Coordinate internal QA processes and partner with the PM team to define and execute comprehensive UAT plans covering all critical business scenarios
• Act as the internal project anchor, ensuring alignment, knowledge sharing, and contextual clarity for both internal and external project teams
• Identify and drive resolution of process, functional, and integration issues across connected systems, mitigating risks proactively
• Oversee documentation including process maps, training materials, configuration guides, and operational handover packages
• Facilitate transition to steady‑state support, ensuring system stability, performance monitoring, and continuous improvement initiatives
• Represent global end‑user needs during design decisions to maximize adoption, usability, and process integrity

Requirements

• Bachelor’s degree in Business, Finance, IT, or related field
• SAP VIM or S/4HANA Finance certifications are advantageous
• Minimum 10+ years of experience in P2P, I2P, and AP operations with a strong track record in process optimization; 15+ years total experience
• Deep functional expertise in SAP Accounts Payable processes and related system integrations
• Proven ability to influence and align diverse stakeholders (internal SMEs, senior management, and external vendor teams) toward a single, cohesive solution design
• Strong understanding of SAP S/4HANA and its integration with OpenText VIM, enabling robust and future‑ready AP ecosystems
• Exceptional analytical skills with the ability to diagnose functional design gaps or integration issues across multiple systems and articulate clear, effective solutions
• Strong experience with custom developments, enhancements, and functional design supporting I2P and AP automation
• Experience implementing OpenText VIM and similar automation tools such as Basware or ReadSoft
• Experience working in global, matrixed environments with distributed teams across multiple regions and cultures
• Knowledge of internal control frameworks (e.g., SOX) and tax compliance within automated invoice workflows
• Strong verbal and written communication skills

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Information Technology

Industries: IT Services and IT Consulting

Location

Madrid, Community of Madrid, Spain

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