Handle daily office operations: mail sorting, document filing, office supplies management, etc.
Coordinate communication between Chinese headquarters and German local teams, suppliers, banks, and government authorities
Prepare and translate business documents (invoices, contracts, official letters) between German and Chinese
Arrange business travel, accommodation, and meeting logistics for visiting colleagues from China
Maintain employee records and assist with HR administrative tasks (onboarding, leave management)
Support company events and team-building activities

Process incoming and outgoing invoices, verify accuracy, and enter into the accounting system
Assist with employee expense report processing and reimbursement
Prepare bank reconciliation statements and track daily cash flow
Communicate with external accountants to complete VAT returns and the submission of other basic tax documents
Maintain accounting records and ensure compliance with German financial regulations
Assist in preparing monthly, quarterly and annual financial reports and financial budgets
Reconcile employee payroll with external accountants

Fluent in German (C1/C2 level) and Chinese (native level) – excellent written and verbal communication skills in both languages
Basic English business communication skills for daily internal communication
Bachelor's degree or above in Accounting or related field
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Familiarity with basic German financial and tax regulations
Strong attention to detail, organizational skills and ability to multitask
Valid long-term residence and work permit in Germany

Minimum 1 year of relevant administrative or accounting experience in German or international companies (fresh graduates or part-time students majoring in Accounting are also welcome)
Familiarity with Datev accounting software (highly preferred)
Experience in cross-border communication and administrative affairs
Knowledge of industrial automation industry is a plus

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Kinco Automation