Part-Time General Services Officer

• Handle daily office operations: mail sorting, document filing, office supplies management, etc.
• Coordinate communication between Chinese headquarters and German local teams, suppliers, banks, and government authorities
• Prepare and translate business documents (invoices, contracts, official letters) between German and Chinese
• Arrange business travel, accommodation, and meeting logistics for visiting colleagues from China
• Maintain employee records and assist with HR administrative tasks (onboarding, leave management)
• Support company events and team-building activities

2. Basic Accounting & Finance Support (40%)

• Process incoming and outgoing invoices, verify accuracy, and enter into the accounting system
• Assist with employee expense report processing and reimbursement
• Prepare bank reconciliation statements and track daily cash flow
• Communicate with external accountants to complete VAT returns and the submission of other basic tax documents
• Maintain accounting records and ensure compliance with German financial regulations
• Assist in preparing monthly, quarterly and annual financial reports and financial budgets
• Reconcile employee payroll with external accountants

Qualifications & Requirements

Mandatory Requirements

• Fluent in German (C1/C2 level) and Chinese (native level) – excellent written and verbal communication skills in both languages
• Basic English business communication skills for daily internal communication
• Bachelor's degree or above in Accounting or related field
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Familiarity with basic German financial and tax regulations
• Strong attention to detail, organizational skills and ability to multitask
• Valid long-term residence and work permit in Germany

Preferred Requirements

• Minimum 1 year of relevant administrative or accounting experience in German or international companies (fresh graduates or part-time students majoring in Accounting are also welcome)
• Familiarity with Datev accounting software (highly preferred)
• Experience in cross-border communication and administrative affairs
• Knowledge of industrial automation industry is a plus