Role Description

We are seeking a reliable, organized, and detail-oriented
Administrative Assistant
to provide essential support to our team and help ensure smooth day-to-day operations. This role is ideal for someone with strong communication and multitasking skills who is looking to grow professionally in a supportive office environment.

The Administrative Assistant will perform a wide range of administrative and clerical tasks, including managing schedules, maintaining records, preparing documents, and supporting team operations. You will be a key point of contact within the office and play a vital role in keeping things running efficiently.

Key Responsibilities

Provide administrative support to teams and managers, including scheduling meetings, preparing documents, and organizing communications
Answer phone calls, respond to emails, and greet visitors in a professional and courteous manner
Maintain and organize both physical and digital filing systems
Prepare and edit reports, memos, letters, presentations, and spreadsheets as needed
Order and manage office supplies, equipment, and maintenance requests
Assist with calendar management, travel arrangements, and meeting coordination
Maintain confidentiality and handle sensitive information with discretion
Support onboarding processes and documentation for new employees
Track and submit expense reports, invoices, and purchase orders
Help coordinate internal events, team meetings, and office communications

Qualifications

High school diploma or equivalent required; associate or bachelor's degree preferred
1–3 years of administrative or office experience (internships or part-time roles included)
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Google Workspace is a plus
Excellent verbal and written communication skills
Strong organizational and time management abilities
High level of attention to detail and accuracy
Ability to multitask and prioritize responsibilities in a fast-paced environment
Positive attitude, adaptability, and professionalism

Welwitschia Data

Jobs:

Administrative Assistant – Entry to Mid Level

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