Administrative Assistant – Entry to Mid Level

Role Description

We are seeking a reliable, organized, and detail-oriented
Administrative Assistant
to provide essential support to our team and help ensure smooth day-to-day operations. This role is ideal for someone with strong communication and multitasking skills who is looking to grow professionally in a supportive office environment.

The Administrative Assistant will perform a wide range of administrative and clerical tasks, including managing schedules, maintaining records, preparing documents, and supporting team operations. You will be a key point of contact within the office and play a vital role in keeping things running efficiently.

Key Responsibilities

• Provide administrative support to teams and managers, including scheduling meetings, preparing documents, and organizing communications
• Answer phone calls, respond to emails, and greet visitors in a professional and courteous manner
• Maintain and organize both physical and digital filing systems
• Prepare and edit reports, memos, letters, presentations, and spreadsheets as needed
• Order and manage office supplies, equipment, and maintenance requests
• Assist with calendar management, travel arrangements, and meeting coordination
• Maintain confidentiality and handle sensitive information with discretion
• Support onboarding processes and documentation for new employees
• Track and submit expense reports, invoices, and purchase orders
• Help coordinate internal events, team meetings, and office communications

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 1–3 years of administrative or office experience (internships or part-time roles included)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Google Workspace is a plus
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• High level of attention to detail and accuracy
• Ability to multitask and prioritize responsibilities in a fast-paced environment
• Positive attitude, adaptability, and professionalism