Your Mission

We are looking for a highly reliable and structured Executive Assistant to work closely with the Managing Director and support the smooth operation of a lean, growing organization (approx. 15–20 employees). The primary focus is executive and administrative support for the Managing Director.

Additionally, you will act as the central operational contact for HR‑related employee topics, ensuring clarity, structure, and reliable coordination. Selected accounting and finance tasks may complement the role depending on priorities and individual strengths. This is a trusted, hands‑on position at the heart of the company, ideal for someone who enjoys responsibility, variety, and close collaboration with management.

Your Responsibilities

Provide comprehensive administrative and organizational support to the Managing Director

Coordinate calendars, meetings, and business travel, including bookings and expense tracking

Act as a key point of contact for internal and external stakeholders

Prepare and follow up on meetings, presentations, and management‑related tasks

Support the organization of company meetings, events, and internal activities

Act as the first point of contact for day‑to‑day HR‑related employee questions

Coordinate onboarding and off‑boarding processes

Maintain employee records and HR documentation in line with German labor requirements

Support recruitment coordination (job postings, interview scheduling, candidate communication)

Prepare HR‑related documents such as contracts, amendments, and confirmations

Manage absence tracking, vacation records, and general HR administration

Ensure proper documentation and escalation of complex topics to management or external advisors

Support day‑to‑day accounting administration (invoice processing, data entry, filing)

Review and prepare expense reports

Coordinate with external accountants, payroll providers, and tax advisors

Support monthly closing preparation and basic financial reporting

Your Profile

Completed commercial training or comparable qualification

Relevant experience as an Executive Assistant, Office Manager, or similar role in a professional environment

Hands‑on experience with HR administration; basic exposure to accounting or finance is a plus

Strong organizational skills, attention to detail, and structured working style

High level of discretion, reliability, and personal accountability

Confident working with MS Office (Outlook, Word, Excel, PowerPoint)

Excellent German and English skills (written and spoken)

Comfortable working independently in an on‑site role

Must be based in Germany, ideally Munich or surrounding area

What We Offer

A long‑term role with a high level of trust, responsibility, and autonomy

Direct and close collaboration with the Managing Director

A varied position combining executive support with operational HR responsibility

Clear priorities and lean structures in a growing organization

Scope to grow with the company and take on additional responsibility over time

On‑site role in Munich or the surrounding area

30 days of paid annual leave

Flexible working time model (80–100%)

A professional, respectful, and pragmatic working environment

Equal Opportunity Employer

As a dedicated equal opportunity employer, we embrace diversity, equality, and inclusion wholeheartedly.

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Acrontum GmbH