BODYROK Executive Assistant - Milwaukee/Madison, WI

Company: BODYROK

Location: WI (Madison/Milwaukee Area)

Schedule: Full-time in Person

Compensation: $80,000 annually, based on experience

About the Role

BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency.

This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives.

What You'll Do

Business & Administrative Support (Primary Focus)

Manage day-to-day administrative needs, including calls, follow-ups, and email correspondence
Organize and maintain inboxes to ensure clear communication and prioritization
Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required)
Assist with financial organization, banking coordination, and expense tracking
Manage calendar and coordinate internal and external meetings
Set up and oversee Zoom meetings, agendas, and follow-up materials
Prepare documents, reports, and materials for meetings and ongoing projects
Support operational workflows, process tracking, and cross-functional coordination
Maintain organized digital systems and continuously improve efficiency across tasks

Operations & Project Support

Track key initiatives and ensure deadlines and priorities are met
Conduct research to support business decisions, vendors, and partnerships
Coordinate logistics across business priorities and special projects
Support light HR and administrative functions as needed
Assist in managing expenses, receipts, and reporting

Secondary Support (As Needed)

Coordinate select personal or household scheduling to ensure overall efficiency
Assist with vendor coordination and service appointments
Support occasional logistical needs related to the executive’s day-to‑day operations

Who You Are

Highly organized with exceptional attention to detail
Proactive and able to anticipate needs
Strong communicator with the ability to manage multiple priorities
Comfortable working with spreadsheets, email, and scheduling tools
Discreet, trustworthy, and professional
Resourceful, solution-oriented, and execution-focused
Positive attitude with a strong willingness to take ownership

Preferred Qualifications

Bachelor’s degree or equivalent experience preferred
Strong proficiency in Excel or Google Sheets
Previous experience in an administrative, operations, or support role preferred
Interest in business operations, startups, or high-growth environments
Based in the Madison/Milwaukee Area

Why This Role

This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility.

Flexible work from home options available.

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