The Administration Manager Germany is responsible for the overall management of HR administration, office administration, local compliance, payroll coordination, and administrative support for the German organization. The role serves as the primary local contact for employees, managers, authorities, external service providers, and headquarters, ensuring smooth operational processes and compliance with German legal requirements.

Key Requirements Education

Bachelor's degree in Business Administration, Human Resources, Law, Finance, or a related field
Additional HR qualification (Personalfachkaufmann, HR Certification, Labour Law training) is an advantage

Professional Experience

Minimum 3 years of experience in Administration, Human Resources, Office Management, or Business Operations
Experience working in an international corporate environment
Proven experience in German HR administration and payroll preparation
Experience dealing with external authorities, service providers, and employment-related matters
Experience managing budgets, invoices, contracts, and administrative processes
Previous leadership experience with direct or indirect reports preferred

Technical Knowledge

Knowledge of German labor law and HR administration will be considered an asset
Experience with payroll preparation and time-tracking systems
Understanding of compliance, GDPR, and personnel file administration
Experience with budgeting, controlling, reporting, and expense management
Advanced Microsoft Office skills (Excel, PowerPoint, Word, Outlook)
Experience with HRIS and ERP systems desirable

Core Responsibilities HR Administration

Support onboarding/offboarding activities
Coordinate payroll preparation with external and internal stakeholders
Maintain personnel files and support day-to-day HR administration activities
Ensure compliance with German labor law and company policies

Office & Administrative Management

Manage office operations across Germany
Oversee contracts, insurance policies, company cars, and leased properties
Coordinate procurement and office equipment management
Manage relationships with external service providers
Liaise with government authorities and regulatory bodies
Support internal audits and compliance requirements

Country Management Support

Prepare reports, analyses, presentations, and key performance indicators
Support annual budget planning and cost control
Assist with management meetings, sales events, and communications
Act as key liaison between Germany and headquarters

Personal Competencies Essential

Able to work independently with minimal supervision
Strong organizational skills
Excellent communication skills
High level of discretion and confidentiality
Strong analytical and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Customer and service-oriented mindset

Leadership Competencies

Ability to lead and develop administrative staff
Builds trust and collaboration across functions
Drives continuous improvement and efficiency

Language Requirements

German: Native or fluent business level
English: Fluent written and spoken
Additional languages are considered an advantage

Working Conditions

Position located in Frankfurt-Main
Full time permanent
A certificate of good conduct of less than 3 months will be required

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