As Coordinator RFP Programs, you will support the execution and optimization of the global RFP process while driving the RFP process towards set goals and revenue targets. Working closely with the Manager RFP Programs, you will coordinate workflows, manage key systems, and act as a central point of contact for member hotels throughout the RFP cycle.

TASKS & RESPONSIBILITIES

Together with Manager RFP Programs, coordinate the global RFP cycle and workflow
Support with various RFP tasks in the preparation of the new RFP corporate & consortia season
Add corporate, consortia, and other RFP offers in Cvent Transient, control the process, and manage data in Cvent Transient and other RFP-relevant platforms
Support member hotels with problem-solving between corporate accounts and Cvent Transient
Build relationships with member hotels and serve as the main point of contact for hotels in the RFP management
Coordinate Cvent optimizations and fix system issues together with Cvent’s support team / main contact
Support Manager RFP Programs with positioning member hotels within the different corporate programs
Work closely with the Design Hotels Distribution Team to ensure correct rate loading
Manage the ticketing system together with Manager RFP Programs
Organize, lead and take minutes in the Business Travel Call
Prepare production figures and gather data from various sources, incl. Tableau
Prepare presentations for RFP, Sales and Travel Trade Marketing
Assist in gathering and organizing market research data to identify industry trends, competitive insights, and opportunities for growth within the travel trade segment
Support Manager RFP Programs with Salesforce
Control the implementation process of the new member hotels
Support year-end RFP analysis, support the delivery of Membership Services, and contribute to cross-departmental projects and synergies

EXPERIENCE & MINDSET

Hospitality background is essential, sales experience would be a bonus
Team player with excellent written and verbal English communication skills
Strong project coordination, planning and organizational skills, with the ability to manage multiple workstreams and competing deadlines
Strong analytical and administrative skills with excellent attention to detail and data accuracy
Proactive, solution-oriented self-starter who takes initiative and identifies practical solutions
Excellent time management and prioritization skills in a fast-paced environment
Entrepreneurial spirit and a self-starter; able to work both independently and in a team
Demonstrates reliability and builds effective relationships with internal teams, member hotels, and external partners
Proficiency in MS office (particularly Excel) and experience working with Keynote beneficial

PERKS & BENEFITS

An exciting and great experience in the niche market of luxury boutique hotels
Hybrid mobile working options
Working in a motivated and international team from over 39 countries at the global Headquarters of Design Hotels located in the creative Media Spree area in Berlin
Great benefits at member hotels and brand partners from employee discounts to special offers, including Marriott Explore rates
Career development opportunities in an international company

Design Hotels is an equal opportunity employer, we celebrate diversity and practice inclusivity. Hiring decisions are based on merit, qualifications, and our business needs only.

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Design Hotels AG