Franklin & Marshall College Job Posting: Gifts & Records Specialist
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Gifts & Records Specialist
Category: College Advancement Subscribe: New Job Alerts
RSS Job Feed Department: College Advancement Locations: Lancaster, PA Posted: Oct 20, 2025 Closes: Open Until Filled Type: Full-time Non-Exempt Position ID:
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About Franklin & Marshall College:
Franklin & Marshall College is a residential college dedicated to excellence in undergraduate liberal education. Its aims are to inspire in young people of high promise and diverse backgrounds a genuine and enduring love for learning, to teach them to read, write, and think critically, to instill in them the capacity for both independent and collaborative action, and to educate them to explore and understand the natural, social, and cultural worlds in which they live. In so doing, the College seeks to foster in its students' qualities of intellect, creativity, and character, that they may live fulfilling lives and contribute meaningfully to their occupations, their communities, and their world.
To learn more about Lancaster, please go to Description:
Franklin & Marshall College is recruiting for a full-time Gifts & Record Specialist.
Job Details:

Location: F&M Campus - Lancaster, PA
Classification: Full-time, Non-Exempt
Schedule: 35 hours, Monday - Friday.
Reports to: Director of Advancement Information Systems & Services
Department: College Advancement
Approved Hourly Rate: $20.14/hour

Job Description:
The Gifts & Records Specialist is responsible for accurately entering/maintaining alumni and donor information in databases and files; process gifts received by the College; respond to requests for information; conduct research to locate "lost" alumni; produce acknowledgement letters, receipts and pledge reminders. This position will also provide administrative support for other areas of the division when necessary.
Essential Functions:

Verify, enter, and maintain biographical and gift information in the Advancement database from a variety of sources.
Perform basic bookkeeping tasks:

charge credit cards
reconcile gift information
complete bank deposits
verify gifts for company matching gifts

Produce accurate, timely, and attractive acknowledgement letters, receipts, and pledge reminders.
All other duties as assigned.

Requirements:
Minimum Qualifications:

High school diploma or GED.
At least one year of relevant professional work experience in an office setting.
Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive).
Excellent oral, written, interpersonal communication skills.
Attention to detail.
Ability to work collaboratively to achieve departmental goals and to provide excellent service to internal and external constituents.
Ability to be an ambassador of the College, its mission and College Advancement.
Evidence of a commitment to community and belonging.
Successful interview.
Successful completion of background checks.

Preferred Qualifications:

Proficiency in Microsoft Office (Word & Excel).
Prior experience in a Higher Education setting.

Additional Information:
Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.
Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.
Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.
Application Instructions:
All submitted materials must be submitted via this online process. We regret we are unable to accept applications or resumes submitted via mail, email, or fax. As you are submitting your application via this online process, please ensure that you provide an accurate email address. You will then receive an acknowledgment indicating that your application materials have been received. Individuals who need accommodations due to a disability in order to submit an application or attend an employment interview should contact Human Resources at .
If you experience difficulty submitting your resume or cover letter, please CLICK HERE for assistance. If you have previously applied online to a position at Franklin & Marshall College and want to check on your submission or make changes, please CLICK HERE to log back into your account.
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Lancaster, PA 17603

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