Oberursel, Germany | Full-time, permanent

About Formulatrix

Headquartered in Dubai, UAE, FORMULATRIX® is a rapidly growing, highly profitable company. Founded as a software company in 2002, we are now a global leader in laboratory automation hardware and software for the life sciences, including automated liquid handling, cell culture and protein crystallization systems, and filtration technologies. Our products are used by research scientists worldwide, including the top 50 pharmaceutical companies. Our business is international in scope, with offices across the United States, Europe, and Asia.

Formulatrix Europe Limited supports our customers across Europe and the United Kingdom from our site in Oberursel, near Frankfurt.

About the Role

We are looking for a Trade Show Coordinator to join our growing European operation. Formulatrix runs more than 100 events worldwide each year, and this role sits at the centre of how we get our people, instruments, and materials to them on time safely.

This is a hands-on position that combines coordination and research with practical logistics. You will help decide which shows we attend, own the freight and shipping paperwork that gets us there, and run the warehouse operation in Oberursel that supports it. You will work closely with our trade show team in Pakistan, our manufacturing site in Indonesia, and our global sales managers.

The role offers real scope to grow. As our European events programme expands, so does the responsibility and the opportunity for the person in this seat. Depending on qualifications and experience, the gross annual salary for this position ranges from €55,000 to €70,000.

What You Will Do

Coordinate logistics with our trade show team in Pakistan, including shipping destinations, delivery windows, and receipt deadlines
Prepare and manage all freight and courier documentation, obtain shipping quotes, and track shipments through to delivery and return
Ship demonstration instruments to events and customer sites, and receive inbound inventory from our manufacturing site in Indonesia
Run shipping and receiving at the Oberursel warehouse, including loading and unloading delivery trucks and operating a manual pallet jack
Pack and prepare booth materials, displays, and demonstration equipment to a consistent standard so that everything arrives complete and on time
Deliver supplies and equipment locally via van across Germany and neighbouring markets as required
Maintain accurate event, shipment, and inventory records in our tracking spreadsheets and CRM
Travel to two to three trade shows per year, typically up to one week each, to support booth build and dismantle

What You Need

Fluent German and strong business English, both spoken and written. You will work daily with colleagues in Pakistan and Indonesia and with German suppliers, organisers, and freight forwarders
Demonstrated experience in logistics, freight forwarding, shipping and receiving, warehouse operations, or events operations.
Valid Class B, C1, or C driving licence
Precision with timing and deadlines. Events do not move, so materials have to arrive before they open
Confident with spreadsheets, including basic analysis, filtering, and reporting
Well organised and able to manage several shows in parallel at different stages
Legally authorised to work in Germany

Nice to Have

Experience with international freight, customs documentation, or ATA carnets
Prior exposure to trade shows, exhibitions, or conference logistics
Experience working with a CRM or relational database. Full training on our system will be provided, so this is not required
Experience coordinating across multiple time zones and international teams

What We Offer

A permanent, full-time position with a growing international company
Structured onboarding and training from our European marketing lead
Genuine growth path as our European events programme expands
Exposure to the global life science research market and to customers advancing drug discovery and structural biology

Formulatrix is an equal opportunity employer. We welcome applications from all qualified candidates regardless of gender, age, origin, religion, disability, or sexual identity.

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