POSITION SUMMARY:

The Senior Accountant, Accounts Payable Operations, is a key member of the Accounting team and owns the day-to-day accounts payable function, vendor payment process, AP controls, and related accounting operations. This position is responsible for maintaining and improving the Ottimate AP automation platform, strengthening AP workflows, ensuring timely and accurate vendor payments, supporting month-end close, preparing reconciliations and journal entries, and partnering with department managers on credit card purchases, capital requests, inventory matters, and vendor compliance.

This is a full-time, on-site position based in Truckee, CA. This role is not remote or hybrid. This role requires a standard 40-hour work week, Monday through Friday, with occasionally scheduled overtime as needed.

ESSENTIAL JOB RESPONSIBILITIES:

Accounts Payable

Monitor the accounts payable process from invoice data entry to processing payments
Ensure accurate and timely payment of invoices
Review, audit, and approve invoices for accuracy weekly
Updates the check register with vendor payments as necessary
Reconcile monthly vendor statements
Set up new vendors and obtain W9’s, Insurance, Non-Resident Service Provider, and Independent Contractor contracts
Accrues use tax on invoices as required
Fill out credit applications for new vendors
Review and submit 1099s and 1096 annually
Review quarterly reporting and reconciliation of Non-Resident Service Provider to Franchise Tax Board
Code utility invoices while maintaining usage spreadsheet and reconcile to the general ledger at month end
Develop, improve and monitor Ottimate AP automation system to enhance the program and its functions

General Accounting

Maintain binder for Liability and Worker’s Compensation Insurance for Independent Contractors
Distribute mail to appropriate department manager
Post miscellaneous journal entries
Prepare or review monthly account reconciliations and balancing of subsidiary ledgers to GL accounts (other A/R, deposits, prepaid expenses, accrued expenses and accounts payable).
Review and reconcile all accrued inventory accounts weekly/monthly
Complete month end check list and associated journal entries
Prepare inventory reconciliation for month end cost of sale journal entry
Review and reconcile all accrued inventory accounts weekly/monthly
Deposit Member payments and miscellaneous cash receipts into the bank and review all checks are balanced and deposited correctly
Update spreadsheet for construction deposits, design fees, and construction fees and reconciled to the GL
Reconcile construction deposits account weekly/monthly
Reconcile Design fee and construction fees weekly/monthly
Manage bank balances and transfer cash between accounts as necessary (including replacement reserve transfer and construction transfers)
Monitor the postage meter and verify that there are enough funds on the account
Manage all DMV registrations for Club and Community vehicles by coordinating with Department Manager to ensure vehicles have a smog before registration is sent to DMV
Manage AT&T accounts; billing, contracts, and cell phone management
Other duties as assigned to assist the Assistant Controller to meet the goals of the department, as well as the overall goals of the company.
All other projects assigned to assist in meeting the goals of the Club

KNOWLEDGE AND SKILLS QUALIFICATIONS:

Ability to interact and develop positive relationships within the organization
Proficient with Microsoft Office Suite or related software
Maintain high ethical and moral standards
Excellent verbal and written communication skills
Excellent interpersonal and guest service skills
Excellent organizational skills and attention to detail
Strong analytical and critical thinking skills
Excellent time management skills with a proven ability to prioritize, multitask and meet deadlines

EDUCATION, EXPERIENCE, CERTIFICATIONS, AND LICENSES:

Bachelor’s degree in business, accounting, or related field and minimum of 5+ years of accounting/AP Operations experience preferred; 3+ years’ experience required
High proficiency with Microsoft Office for Windows (Outlook, Word and Excel)
Excellent interpersonal skills and the ability to adjust and interact with all levels of Ambassadors, Managers, and Members
Good work ethic and strong communication skills
Ability to manage multiple priorities and meet deadlines
Ability to work at a high level with a highly efficient team
Knowledge of/experience with Jonas Club Management software
Nonprofit, club, hospitality, HOA, property, or member-based organization experience preferred

PHYSICAL REQUIREMENTS:

Ability to lift 15 lbs.
Ability to communicate effectively in a collaborative work environment utilizing various technologies such as telephone, computer, web, voice, teleconferencing, e-mail, etc.
Flexibility to work outside the normal business workweek as needed in office environment.

WAGE, BENEFITS & PERKS:

Wage: $37 - 43/hr (DOE)
Medical, Dental, Vision, Life Insurance
Dependent Care Flexible Spending Account
401K with up to 7% employer match
Paid Time Off
Annual Fitness Bonus
529 College Saving Account
Club clinics (golf, tennis, and fitness)
Meals (one per shift during season)
Retail Spa and Golf shop discounts
Eligibility for Ambassador of the Month
End of Season Ambassador Celebration
Ambassador Holiday Party
Ambassador Wellness Fair
Uniforms provided and laundered
WorkTango Recognition Program

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Martis Camp