About NSTXL

The National Security Technology Accelerator (NSTXL) harvests innovative technology from the commercial and non-defense marketplace, transforming government innovation while decreasing costs, compressing timelines, and improving outcomes. We offer a unique and simplified approach to rapidly developing, demonstrating, and assessing prototypes that address various operational and installation needs, from individual Warfighter technology to large-scale installation projects. NSTXL supports technology delivery to the Department of Defense by serving as a one-stop shop to match government requirements with innovative private-sector and academic solutions.

NSTXL is creating an ecosystem of innovators to collaborate and bring next-generation technologies to the end-user. Our OTAs have over 900 members from corporate, non-profit, educational, and financial institutions. For these members, NSTXL offers opportunities to bid on government contracts, education and training, and live/virtual forums on various topics.

Position Overview

The Event Operations Coordinator is a critical member of the Events Team, responsible for executing high-quality, compliant, and scalable events across in-person, virtual, and hybrid formats. Reporting to the Senior Events Manager, this role drives day-to-day operational execution, ensuring seamless delivery of programs that meet organizational objectives and the heightened expectations of government and defense stakeholders.

The Coordinator supports the full event lifecycle, including planning, logistics, stakeholder coordination, registration management, and post-event reporting. This role requires strong attention to detail, the ability to manage complex logistics, and a structured, process-driven mindset suited for government-facing environments.

Key Responsibilities

Event Planning & Logistics Execution

Support end-to-end planning and execution of events including tradeshows, conferences, internal programs, and virtual/hybrid events
Coordinate logistics including: Venue sourcing and RFP development; Room block management and travel coordination; Food & beverage planning; Audio/visual and production requirements; Shipping and material handling
Ensure all event elements align with government protocols, security considerations, and compliance standards where applicable

Tradeshow & Field Event Management

Manage full lifecycle tradeshow logistics including: Exhibit coordination; Shipping and drayage; Booth setup and teardown; Power, internet, and A/V requirements; Staff registration, training, and scheduling
Support execution of in-booth activations and ensure brand consistency and attendee engagement
Maintain detailed run-of-show documents and logistics trackers

Vendor & Stakeholder Coordination

Coordinate with internal teams (marketing, sales, leadership) and external vendors to ensure clear timelines, roles, and deliverables

Registration, Communications & Audience Experience

Own development and management of: Event websites and registration pages (e.g., Cvent), Email campaigns and attendee communications, Pre-event and post-event messaging
Help ensure accurate, timely, and professional communication, particularly for high-visibility government audiences
Monitor registration data and proactively flag risks or trends

Virtual & Hybrid Event Support

Provide logistical and technical support for virtual events using platforms such as: Microsoft Teams, Zoom for Government, Cvent, HubSpot
Assist with speaker coordination, rehearsal scheduling, and live event support
Troubleshoot real-time issues to ensure a seamless attendee experience

Project Management & Operational Excellence

Maintain project plans and timelines using tools such as Monday.com
Track deliverables, deadlines, and dependencies across multiple concurrent events
Identify risks early and elevate or resolve proactively
Contribute to process improvements that enhance scalability and efficiency

On-Site Event Execution

Serve as an on-site operational lead or support resource: Manage registration desks and attendee flow; Coordinate vendors and venue staff; Resolve real-time issues with professionalism and urgency
Ensure a high-quality, detail-oriented attendee experience aligned with brand standards

Reporting & Continuous Improvement

Track and compile event performance metrics including: Attendance and engagement; Campaign effectiveness; Operational outcomes
Support post-event reporting and debriefs
Identify opportunities for improvement and contribute to evolving best practices

Impact of the Role

Scale events effectively across formats and audiences
Reduce execution risk in high-touch, high-visibility environments
Improve attendee experience and brand perception
Enable senior team members to focus on strategy, innovation, and growth

Qualifications

Required

Bachelor’s degree in Communications, Marketing, Business, Hospitality, or related field (or equivalent experience)
Prior experience (internships, summer programs, part-time employment) event coordination, logistics, or related field
Experience with event platforms such as Cvent or similar registration tools
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced environment

Preferred

Experience supporting government (B2G) or defense-related events
Familiarity with: Federal and military event environments; Compliance considerations (e.g., accessibility, data handling, security protocols)
Tradeshow and field marketing experience
Experience with project management tools (e.g., Monday.com)

Core Competencies

Operational Excellence: Strong logistics management and execution discipline
Proactive Planning: Anticipates needs, mitigates risks, and reduces reactive work
Attention to Detail: Ensures accuracy across communications, registration, and logistics
Adaptability: Thrives in dynamic, high-demand environments
Collaboration: Works effectively across teams and with external partners
Communication: Clear, professional, and audience‑appropriate (especially for government stakeholders)

Additional Requirements

U.S. Citizenship required
Ability to work East Coast hours preferred
Willingness to travel for on-site event support as needed

Travel

Travel for this position is estimated up to 30%

Equal Opportunity Employer

NSTXL is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, or genetic information.

What We Offer

Health Insurance: Medical and dental – company pays 90% of premiums for individual coverage and for family coverage
Vision Insurance: Fully covered
Retirement Plans: 401(k) with employer match up to 4%
Paid Time Off: Paid sick and safe leave, 10 federal holidays, floating holiday + your birthday, and generous vacation
Other: Basic Life & AD&D policy company paid; Voluntary Life; Flexible & remote work structure; Wellness reimbursement plan & mental health support; Community sponsorships; Donation matching; Professional development allowance

Remote Locations Eligible

Remote employees are eligible in the following states: AL, CA, CO, DC, FL, IN, MO, NC, NJ, NM, NY, OH, OR, PA, SC, TN, TX, VA, WA, WY.

If you need any accommodation for the interview process, please let us know when we contact you.

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NSTXL (National Security Technology Accelerator)