You are the person who keeps things running. As Office Manager at regenold, you are the central point of contact for colleagues, guests, and service partners alike — making sure our office environment is welcoming, well-organised, and ready for whatever the day brings.

This is a hands-on, varied role that combines front office presence with event coordination, procurement, and cross-departmental administrative support. You will work closely with teams across the organisation and play a visible, valued part in how regenold presents itself — internally and externally.

Organisational skills

Flexibility & adaptability

Stress resilience

Service orientation

What you will do

Front office & reception

First point of contact for clients, guests and incoming calls
Manage the switchboard, the reception area and incoming and outgoing correspondence
Responsible for opening and closing the business premises

Administrative support

Travel management for client visits, trade fair attendance and remote colleagues
Cross-departmental support: onboarding and offboarding, invoice checking, workshop organisation
Prepare and set up meeting rooms ahead of internal and external appointments
Create and maintain documentation and internal process records

Event coordination

Organise internal company events (social events, employee lunches)
Support the planning and coordination of the annual regulanet® conference

Office & procurement management

Manage procurement for catering, office supplies and events
Organise workspaces, parking and employee accommodation
Coordinate with maintenance, facility management and tradespeople

What you bring

Completed commercial or administrative training or equivalent qualification
A confident, friendly manner with colleagues, guests, and clients
Comfortable working in a fast-moving environment where no two days look the same
Structured, independent working style with a clear sense of priorities
Fluent German and strong English, both written and spoken
Proficient with MS Office; open to learning new tools and systems
Flexibility to work rotating shifts: early shifts from 07:45 and late shifts until 18:00

• Exposure to an international working environment

• Long-term perspective with individual development opportunities

• Flat hierarchies, short decision paths, and family-friendly working arrangements

• A bright, modern workplace in one of Germany’s most scenic regions — on the edge of the Black Forest, in the tri-border area of Germany, France, and Switzerland

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regenold GmbH