行政经理/ Office Manager

Mode: Hybrid

岗位职责：

1. 支撑公司整体行政工作： 日常办公运营，搭建并优化当地行政管理制度、流程及标准，保障公司办公秩序高效顺畅。

2. 统筹办公室日常工作： 办公环境、固定资产、办公用品、后勤采购、收发邮寄文件函件及物料包裹、物业对接、绿植、保洁、安保等全盘管理。

3. 支撑公司会务及相关活动： 包括大小会议、来访接待、外宾接待、市场营销活动、团建活动、年度年会等统筹组织与落地。

4. 出差报销支撑： 支撑差旅、出行、酒店、机票、车辆租赁统筹管理，规范差旅报销及行政费用管控，控制运营成本。

5. 资产管理： 负责办公资产、库房、物料台账管理，定期盘点，确保资产安全、账实一致。

6. 员工支撑工作： 员工入职、办公账号开通、员工文化活动落地等。

7. 跨团队行政支撑： 对接 IT、财务、物业、供应商等外部及内部资源，处理日常行政突发事项，保障公司日常稳定运营。

8. 通讯与公文管理： 负责各类公文、函件、文件与物料包裹的收发邮寄；对接当地各政府部门，处理公务往来文件及对外函件沟通。

9. 其它： 完成上级交办的其它综合行政事务。

任职要求：

3年以上行政工作经验，有新能源企业、跨境贸易及物流公司行政相关经验优先。
形象气质良好，沟通表达得体，具备优秀的商务接待、会务统筹及活动组织能力。
做事细致严谨、条理清晰，有较强的统筹能力、执行力和成本管控意识。
熟练使用 Office、飞书等办公工具，能够独立搭建行政制度与流程。
中文、英语、德语流利，可独立应对本地内外对接及沟通。
抗压能力强，服务意识佳，主动性高，待人得体、情商高。

Office Manager

Work Mode: Hybrid

Job Responsibilities

1. Support overall company administration: Oversee daily office operations, establish and optimize local administrative policies, workflows and standards to maintain efficient and smooth office management.

2. Take full charge of daily office tasks: Comprehensive administration covering office environment, fixed assets, office supplies, logistics procurement, property liaison, green plants, cleaning and security services.

3. Coordinate corporate meetings and events: Plan and deliver all internal meetings, visitor receptions, guest hospitality, marketing activities, team building events and annual company galas.

4. Manage business travel and reimbursement: Support travel logistics including transportation, hotels, flight tickets and car rental, standardize travel reimbursement procedures and monitor administrative expenses to reduce operational costs.

5. Asset management: Maintain ledgers for office assets, warehouse inventory and supplies; conduct regular stocktaking to ensure asset safety and consistent physical and book records.

6. Employee administrative support: Assist with new hire onboarding, office system account activation and implementation of corporate culture activities.

7. Cross-team administrative coordination: Liaise with internal departments (IT, Finance) and external parties (property management, suppliers); resolve daily unexpected administrative issues to sustain stable company operations.

8. Local & Official Correspondence Management: Responsible for receiving, dispatching, mailing and filing official documents, letters and material parcels; liaise with local government authorities and manage official external correspondence.

9. Other assignments: Complete other comprehensive administrative tasks assigned by supervisors.

Job Requirements

At least 3 years of full-time administrative working experience; candidates with administrative background in new energy, cross-border trade or logistics enterprises are preferred.
Presentable with polished communication skills; outstanding expertise in business reception, meeting coordination and event planning.
Meticulous, rigorous and methodical; strong overall coordination, execution capability and cost-control mindset.
Proficient in Microsoft Office, Lark and other office tools; able to independently formulate administrative systems and workflows.
Fluent in Chinese, English and German, capable of independent coordination and communication with internal and local external counterparts.
Able to work under heavy pressure, service-oriented and self-motivated; courteous interpersonal manner with high emotional intelligence.

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