Join to apply for the Office & Administration Assistant (Part-Time, 20h/week, Onsite) role at Vanatari

At Vanatari, we develop high-quality, 100% vegan supplements rooted in scientific evidence and built on transparency and integrity. Our core brand, Vegavero, stands for the belief that true health starts with nature. With wowtamins, our newest brand, we support parents in promoting healthy nutrition habits for their children.

We have around 35 employees, operating from our office in Berlin, Pankow.

To support our growth, we are looking for a reliable, hands‑on Office & Administration Assistant who enjoys bringing structure, keeping things running smoothly, and taking ownership of everyday operational topics.

This is a part‑time role (20 hours/week) with a strong in‑office component , as many responsibilities are physical, operational, and people‑facing.

Your role

You are responsible for the smooth execution of day‑to‑day administrative and internal operations tasks. You act as a central point of coordination for office topics, basic finance admin, internal inboxes, and first‑level IT support.

This role is highly operational and requires regular physical presence in the office to be effective.

Working model

Part‑time role: 20 hours per week
Onsite presence required: approx. 2.5 days per week in the office
Working days can be fixed or flexible by agreement, but this is not a remote role

Many of the tasks (office coordination, supplies, equipment, onboarding support) require being physically present and available to the team.

Key responsibilities

Office & workplace operations

Coordinate office cleaning, maintenance, and external service providers
Order, receive, and manage office supplies and consumables
Ensure the office is functional, organized, and well‑stocked
Support employee onboarding and off‑boarding from an office perspective (equipment, access, basics)

Administrative & finance support

Support the invoicing process (preparation, documentation, follow‑ups)
Maintain and organize administrative and finance‑related documents
Coordinate with internal finance and external partners when needed

Inbox & communication support

Monitor and structure shared inboxes (e.g. info@, support@, accounting@)
Categorize and forward incoming emails and physical mails
Ensure requests are tracked and handled in a timely manner

General operational support

Handle recurring administrative tasks and checklists (including office duty plans)
Follow up on open items and missing information, proactively flagging inefficiencies or recurring operational issues
Support in organizing Company Events and other activities

Qualifikation

Must‑haves

Previous experience in office administration, operations, or a similar support role
High level of reliability, structure, and attention to detail
Comfortable working independently and following defined processes
Willingness and availability to work regularly onsite (approx. 2.5 days/week)
Fluent in German ; good working English

Nice to have

Experience in a growing company or startup environment
Basic understanding of invoicing or accounting processes
Familiarity with common office and collaboration tools

Benefits

Stable part‑time role (20 hours/week) with predictable workload
Clear expectations and defined responsibilities
Competitive part‑time salary
Direct impact on how smoothly the company operates
A culture built on trust, transparency, and collaboration – with regular team events and shared learning
Support for your own supplement routine
Urban Sports Club membership
Deutschlandticket
Company pension fund

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative
Industries: Food and Beverage Services

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