Overview

POSITION TITLE (Oracle title)

SENIOR ADMINISTRATOR

WORKING TITLE

Senior Project Manager

SCHOOL/DEPARTMENT

Facilities Design & Construction (FD&C)

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Senior Administrator Band 3

FLSA STATUS

Exempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek

POSITION PURPOSE:

Represents the interests of Wake County Public School System (WCPSS) in the administration of facility capital improvement projects to ensure compliance with the procedures and policies of the Board of Education. Coordinates with school administrators and other staff as required to execute construction work and minimize disruption to school operations. Maintains construction project schedules and budgets, applying sound business principles and innovative methods to reduce costs. Uses the available data systems to effectively manage work and track performance.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

Extensive knowledge of personal computers, including proficiency in spreadsheets, database, project management software, and building automation software
Knowledge of the Occupational Safety and Health Administration (OSHA) requirements
Sufficient leadership skills in supervision of general construction as a contractor or owner’s representative
Critical thinking and problem‑solving skills; organizational skills
Ability to be proactive and apply technical knowledge to improve deliverables, providing attention to detail to minimize errors
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; excellent public speaking and presentation skills
Ability to accurately read, interpret, and comply with WCPSS and departmental procedures
Ability to work well within a team environment that values an open exchange of ideas
Ability to establish and maintain effective working relationships with diverse group of stakeholders (e.g. design professionals, contractors, inspectors, principals, teachers, parents, other school system staff)

EDUCATION, TRAINING, AND EXPERIENCE

Bachelor’s degree in Mechanical Engineering, Civil Engineering, Architectural Engineering, Architecture, Finance, or Building Construction

AND

Five years of directly related experience
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job

CERTIFICATION AND LICENSE REQUIREMENTS

Must hold and maintain a valid motor vehicle operator’s license according to the State of North Carolina

PREFERRED QUALIFICATIONS:

Experience with planning and on‑site construction of large capital improvement projects
Experience in one of the following areas of concentration: Building Automation Systems, mechanical/HVAC construction, general construction
Project Management Professional (PMP) ® certification or other project management certification/training

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Prepares project budget, management plan, and contracts; participates in coordination of alternative locations for school staff and students during the pre-design phase
Participates in review of design documents for compliance with Design Guidelines and the review of construction cost estimates for adherence to project budget; obtains agency approvals as required during the design phase (e.g. Department of Insurance, Department of Public Instruction, local municipalities)
Coordinates preparation of documentation for bid process; oversees bid review and prepares recommendations for Board approval
Reviews contractor schedule and regularly monitors progress; attends job site meetings and visits site, as required, during the construction phase
Monitors change order log and status reports; processes project pay applications and change orders for constructionConducts ongoing quality control inspection of projects to ensure compliance with Design Guidelines, contract documents, codes, and regulations
Maintains technical records and files in accordance with department procedures
Coordinates delivery of Owner-furnished items with appropriate personnel (e.g. Technology Services, Security, Child Nutrition Services, etc.); obtains Certificate of Occupancy and other agency approvals
Monitors completion of punch-list; obtains certificate letters and warranties from contractors and design consultants; obtains as-builts and final documents/ manuals during the closeout and warranty phase
Processes final pay applications from contractors and design consultants
Reconciles and closes out purchase orders in association with current projects
Schedules eleven-month warranty inspections and monitors completion of any warranty-related work
Performs other related duties, as assigned

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. The work frequently requires driving automotive equipment. Will need to travel to construction sites on a frequent and unscheduled basis.

EFFECTIVE DATE

EFFECTIVE DATE: 6/2024

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Wake County Public Schools