Schedule and coordinate office vehicles and employee-assigned cars, maintaining usage records and logs
Handle vehicle registration, annual inspections, insurance renewals, and related administrative matters
Arrange regular vehicle maintenance, servicing, and repairs, coordinating with dealerships and insurance partners
Manage fuel cards, parking permits, charging cards, and track associated costs

Coordinate and maintain office spaces, meeting rooms, and workstations
Manage procurement and inventory of office supplies and pantry items to ensure adequate availability
Liaise with local service providers including property management, cleaning, landscaping, and maintenance vendors
Support new employee onboarding preparations (workstation setup, access cards, office supplies, etc.)
Provide logistical support for office events and reception activities

Assist the German team with administrative needs related to visas, business travel, and reception
Support the implementation of HQ administrative policies and employee benefits in Germany
Collect and relay employee feedback on administrative services, contributing to continuous improvement

配合Office Manager完成总部要求的各类信息与数据提报

Collaborate with the Office Manager to complete information and data reporting as required by HQ

Bachelor's degree or above, preferably in Administration, Business Management, or Language studies, though other majors are also considered
1-3 years of experience in administration, operations, or related fields; experience in multinational or cross-cultural environments is an advantage

Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively
Proactive communicator who escalates issues promptly without unnecessary delay
Accountable for the quality of work within scope, completes assigned tasks accurately and on time
Comfortable with a generalist administrative role, demonstrating reliability and attention to detail

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