77358 Executive Assistant (m/w/d)

Arbeitsort

Beginn

• Act as a trusted partner to the Vice President of the Innovation Center Berlin and the leadership team, proactively managing calendars, priorities, appointments, and stakeholder interaction
• Serve as a central point of contact for internal and external stakeholders
• Gather, consolidate, and organize information for leadership meetings, presentations, speeches, and decision-making processes
• Prepare, edit, proofread, and produce professional documents, presentations, reports, and correspondence.
• Coordinate and organize meetings, workshops, events, and leadership sessions, including agenda preparation, logistics, visitor management, and cross-functional coordination
• Welcome and support visitors, customers, and external partners, ensuring a professional and positive representation of the organization
• Coordinate and organize domestic and international travel arrangements, including logistics, and expense reporting.
• Support procurement activities, including supplier onboarding and purchase order management
• Handle confidential business, financial, strategic, and personnel information with the highest degree of discretion, professionalism, and integrity
• Provide administrative support across onboarding, absence management, and team operations
• Completed business studies, commercial apprenticeship, or equivalent qualification
• Experience supporting senior leaders in an executive assistant, team assistant, office management, or similar administrative role
• Strong organizational and planning skills, with the ability to manage multiple priorities and deadlines
• Excellent communication and interpersonal skills, with a professional and service-oriented mindset
• High level of discretion and trustworthiness in handling confidential information
• Strong attention to detail and commitment to quality
• Proactive and self-driven, with the ability to anticipate needs and solve problems independently
• Proficient in Microsoft 365 and modern digital collaboration tools
• Fluent in English; German language skills are an advantage

Cs2 ITEC GmbH Co. KG