Adaptation and Resilience, Program Manager

Job Summary

The role will support the Adaptation and Resilience team in building out global adaptation as a new focus area for the foundation and philanthropy writ large. It focuses on providing programmatic coherence and oversight of ClimateWorks Foundation’s Adaptation & Resilience Fund, a multi‑donor pooled philanthropic fund that provides grantmaking to low‑ and middle‑income countries. The Fund’s current focus is extreme heat in urban areas in South Asia, Southeast Asia, and Sub‑Saharan Africa.

The Program Manager will be responsible for ensuring delivery of all aspects of the Fund, including grant management and processing, oversight and management of the grants budget, and internal processes that support smooth grantmaking operations. Duties also include providing management support to the Fund’s Advisory Council (agenda setting, planning convenings, reporting to funders), developing new thematic focal areas, and involvement in the Adaptation & Resilience Collaborative for Funders.

Essential Tasks

• Oversee all aspects of the Fund: direct grantmaking, future requests for proposals, Advisory Committee, governance, and development of new strategic windows.
• Manage timelines, processes, and tasks for the Fund, including annual reporting to funders, efficient grant processing, convening dates for the Advisory Committee, and coordination with other team members.
• Administer contracts and grants, maintain regular communications with grantees, develop and track contracts and agreements, and ensure reporting requirements are met.
• Collaborate with Marketing and Communications, Grants and Finance, and other teams to ensure successful task management and delivery of publications, events and convenings.
• Conduct research on topics related to adaptation and resilience, potential grantees and new focal areas for the Fund.
• Track milestones and deliverables across workstreams.
• Support the Senior Director with meeting preparations, briefing materials and other activities as needed.
• Prepare internal and external communications relevant to the work.
• Prepare reporting outputs, maintain and update information, systems and databases.
• Liaise closely with internal colleagues and external partners when needed.
• Lead cross‑functional projects with medium to high resource requirements.
• Develop standards, tools and knowledge requirements for the A&R program.

Requirements

• Excellent project and program management skills with strong attention to detail and ability to prioritize multiple projects while meeting deadlines.
• Strong verbal, written and interpersonal communication skills; ability to interact effectively with donors, partners, grantees and colleagues at all levels.
• Ability to work successfully in a virtual or hybrid environment.
• Ability to evaluate issues and make decisions with little supervision.
• Ability to solve complex problems and identify viable solutions.
• Ability to anticipate grantmaking issues and recommend improvements.
• Strong critical thinking, research, analytical and organizational skills.
• Proficiency with project management tools, Excel, Microsoft tools; Salesforce/Fluxx preferred.
• At least 7 years of work experience in a fast‑paced environment.
• A commitment to a diverse, inclusive and equitable work environment.
• Ability to juggle competing demands and respond quickly to management requests.

Preferred Qualifications

• Experience in climate change policy with a focus on adaptation.
• Lived or work experience in the Global South.
• Experience in non‑profits or foundations, particularly international organizations.

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary commensurate with experience (geographic differential applied based on location).

Salary Range (Bay Area / NYC): $105,000 - $110,000 annually

Salary Range (Other US): $95,000 - $105,000 annually

Benefits

• Health Plans – Multiple options available through Kaiser & UHC: HMO (100% coverage for employee and dependents), POS (employee pays difference beyond HMO coverage).
• Dental – 100% coverage for employee and dependents.
• Vision – 100% coverage for employee and dependents.
• Fertility Benefit – Care through Carrot Fertility with on‑demand doctor‑approved content, pregnancy support and virtual chats with medical, legal and regulatory experts.
• Disability Benefit – Long and short‑term.
• Life Insurance – 3x base salary up to $750k for employee only.
• PTO – 20 days (1st year), 25 days (2nd‑8th year), 30 days (9th year).
• Holidays – 11 observed and 2 floating.
• 401k Plan – After 6 months, 9% automatic contribution per pay period; employee matches 100% up to 6% of gross earnings per pay period.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. The position is US Flexible; candidates may work from the SF office or other locations. Geographic differential applied to compensation based on local cost of labor.

Equal Employment Opportunity

Equal employment opportunity and a diverse staff are fundamental principles at ClimateWorks Foundation. We are committed to providing equal employment opportunities to all applicants without regard to race, ethnicity, religion, color, sex, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state, and local laws. This policy extends to all employment practices, including recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence and other terms and conditions.