Administrative assistant for the medical services M/F

Our client, a European institution, is looking for an Administrative Assistant for the Medical Services who speaks English fluently, a good command of French is preferred. This temporary contract starts as soon as possible.

Accountabilities:

• Check travellers lists and flag staff who travelled without medical travel clearance where required. Support the correct filing of medical records.
• Manage OHS (and subject to capacity for Benefits Administration) data archiving and retention:
  Obtain and store records for pre-employment assessment
  Retrieve physical records from OHS' on-premises archive
  Run data retention checks
  Assess and clean up physical records inventory
• Receive and direct walk-in visitors to OHPs and OHNs
• Transition out the scheduling of appointments to self-managed model using MS Bookings provided as central platform
• Monitor the OHS mailbox and ensure every email is routed on within a reasonable time, typically 24h.

Qualifications:

• At least 3 years of relevant professional experience. Experience of working in occupational health, handling confidential information, including familiarity with GDPR, would be an advantage.
• Ability to self-organise
• Experience in optimising process flows and - or AI would be a plus.
• Ability to maintain confidentiality is mandatory.
• Detail oriented, ensuring accuracy of data reports.
• Familiarity with Excel in order to track archiving progress
• Excellent knowledge of written and spoken English, preferably with a good command of French.

Ensures accountability : Holds self and others accountable to meet commitments
Collaborates : Builds partnerships and works collaboratively with others to meet shared objectives.
Cultivates innovation: Creates new and better ways for the organisation to be successful.
Drives results: Consistently achieving results, even under tough circumstances.
Instils trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.