Assistant Secretarial Support (m/f/d)

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• Office-Manager/in

On behalf of our client, an international organisation, we are currently seeking a highly organised and proactive Administrative Assistant (m/f/d) to support the Contracts Division. This is an excellent opportunity for an experienced administrative professional looking to work in a structured and dynamic environment.

• Coordinate and schedule internal meetings, interviews, and negotiations
• Manage document workflows, electronic filing (DMS & SAP), and contractual documentation
• Support the Contract Officer with administrative tasks and drafting standard documents
• Handle incoming mail and general correspondence
• Provide general secretarial support, including travel coordination and deputy cover

Our client is a well-established international organisation operating in the field of research. With a strong focus on innovation, collaboration, and scientific excellence, the organisation works with partners across Europe and beyond. It offers a structured and multicultural working environment where high professional standards and teamwork are highly valued.

• Secondary education and proven administrative experience
• Fluent in written and spoken English
• Strong organisational skills with the ability to prioritise and meet deadlines
• Proficient in MS Office; ERP/DMS experience is an advantage
• Proactive, detail-oriented, and responsive to urgent requests
• An international and professional working environmen
• A structured onboarding process and comprehensive training
• An annual gross salary between €45,000 and €50,000 , depending on experience and qualifications

If you are a reliable, detail-oriented professional who enjoys working in a structured administrative environment, we look forward to receiving your application.