Associate Manager, Operations, Governance, AI Enablement

Responsibilities

• Support operational implementation, governance processes, and AI integration across the Allstate Foundation and Social impact team’s portfolio
• Manage core coordination and execution across operational systems, governance activities, and emerging AI initiatives
• Partner closely with corporate finance and accounting teams, serving as a liaison for the team and ensuring strong coordination, alignment and information flow
• Provide support to team leadership to coordinate planning and execution of Trustee and Grant Committee meetings, including schedules, materials and communications
• Manage workback timelines to ensure deliverables are completed on time and aligned across the team
• Support development and assembly of meeting materials in partnership with program leads and leadership
• Maintain organized governance processes, documentation, and tracking
• Support identification and coordination of opportunities to use AI across the Social Impact team
• Help manage AI-related projects, including coordination with internal stakeholders and enterprise technology partners
• Assist with logistics and execution of AI training and adoption efforts in partnership with team leadership
• Track AI-related workstreams, milestones, and follow-ups
• Oversee grantmaking processes across the team, including documentation, approvals, coordination with software vendors and process improvements
• Help ensure alignment between governance timelines, program execution and reporting needs
• Maintain documentation, trackers and systems that support team operations
• Coordinate with operations and grants systems partners on updates and issue resolution
• Identify opportunities to improve or streamline recurring processes and support implementation
• Serve as a point of coordination with departmental Finance team, Corporate Accounting and related partners
• Ensure accurate and timely flow of financial information between teams
• Provide feedback and support to teams managing our finances to ensure accuracy and efficiency of our financial management processes
• Support coordination of the Foundation’s philanthropic disaster response efforts, as determined
• Help execute against established giving models and processes
• Coordinate internal alignment and logistics during response efforts

Requirements

• Experience supporting work in a fast-paced, cross-functional environment
• Strong organizational skills and ability to manage multiple workstreams
• Experience coordinating projects, timelines and deliverables across stakeholders
• Clear and professional communication skills
• Ability to execute defined responsibilities while exercising sound judgment and escalation when needed
• Comfort learning and applying new tools, including AI-enabled solutions
• Proficiency in Microsoft Office and familiarity with operational or tracking systems
• High proficiency in grants management software and processes, Power BI and other operational technology tools
• Proficiency in analyzing and using data to make informed recommendations and decisions
• Willingness to travel 10–15% for meetings, convenings and events

Core Competencies

Demonstrates strong organizational and project coordination skills, with a focus on managing timelines, deliverables, and governance processes. Proficient in grants management software and operational technology tools, with the ability to analyze data for informed decision-making.