Associate Vice President, Project Management Office

Responsibilities

• Lead, coach, and develop a team of project managers, building a culture of accountability, continuous improvement, and high performance
• Govern project performance across the agency portfolio — tracking financials, resourcing, timelines, and risk to ensure delivery excellence at scale
• Translate portfolio and financial data into KPIs, dashboards, and executive-level reporting that drive informed decision-making
• Build, standardize, and continuously improve PM systems, workflows, and documentation frameworks across the agency
• Partner with practice area leads and Account leadership to ensure strategic alignment and operational clarity across the client portfolio
• Serve as hands‑on project lead for select high‑priority client engagements
• Support new‑business pitches and set clear expectations with clients new to the engagement
• Navegate a matrixed, cross‑functional environment — exercising sound judgment when priorities compete and collaborating effectively across disciplines

Requirements

• 10+ years of project management experience on marketing‑related work, with agency experience strongly preferred
• A proven track record of building, standardizing, and governing PM processes and reporting — not just maintaining inherited systems
• Hands‑on fluency in project planning, task management, budgeting, resourcing, and forecasting
• Experience leading, coaching, and developing a team of project managers
• Strong data fluency — able to turn portfolio and financial metrics into actionable insights and executive‑ready reporting
• Experience navigating a matrixed, cross‑functional agency environment with competing priorities across departments
• Client‑facing experience, including supporting new‑business pitches and setting expectations with clients new to the engagement
• Proficiency with Wrike or a comparable platform (Asana, Smartsheet, Monday.com); transferable experience welcome
• Excellent communication skills — clear and confident with internal partners and senior stakeholders alike
• Bachelor's degree and/or an equivalent combination of education and relevant experience.

ATS Optimization Keywords

Hard Skills

• project management
• project planning
• task management
• budgeting
• resourcing
• forecasting
• data analysis
• KPI development
• reporting

Soft Skills

• leadership
• coaching
• communication
• collaboration
• decision-making
• accountability
• continuous improvement
• strategic alignment
• problem-solving

Industry Keywords

• agency experience
• matrixed environment
• client engagement
• financial metrics
• portfolio management

Tools & Technologies

• Wrike
• Asana
• Smartsheet
• Monday.com