CEO Assistant

JobtailorBerlin

Stellenbeschreibung:

Responsibilities

You will be the right hand to our executive leadership. That means no two days are the same.
You free up management so they can focus on what truly matters.
You manage the executive team’s calendars, travel, and email inboxes - reliably, proactively, and with a clear overview.
You prepare meetings, give them structure, and ensure decisions and action items don't disappear into the void.
You keep the threads together - internally and externally - ensuring everyone has the right information at the right time.
You handle office management at our Schönefeld location: office supplies, filing, documents, and contract management.
You assemble our onboarding and Christmas boxes and make sure new team members feel the Naturida spirit from day one.
You receive product samples, document them, and prepare feedback for the executive team and product team.
You support the CEO with personal errands on site (shopping, appointments, etc.).
You create reports, presentations, and analyses for the executive leadership.
You research, structure, and prepare information for strategic decision-making.
You plan and run internal events and offsites as the full project lead - from concept to follow-up.
You take full project ownership for strategic initiatives in administration, HR, and business development - from conception to implementation.
You identify optimization opportunities - and implement them as well.

Requirements

Minimum 3 years of experience as a PA, EA, or in a comparable assistant role
Experience in a startup or scale-up is a plus - you'll already understand what drives us and how we work
Business-fluent German and fluent English
Confident daily use of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
Based in Berlin and willing to come to the Schönefeld office regularly
Absolute discretion and reliability - you'll handle sensitive data and have direct access to executive inboxes
A true hands-on mentality - you'll jump in whether it's a strategic briefing or assembling an onboarding box
e-commerce or consumer goods experience is an advantage - enthusiasm for natural products is welcomed

Core Competencies

Demonstrates strong organizational and project management skills, with a focus on supporting executive leadership through effective calendar management, communication, and strategic decision-making. Proficient in handling sensitive information with discretion while fostering a collaborative and efficient office environment.