CMMS Maximo Administrator

JLL - CMMS Maximo Administrator

Work Schedule: Remote + 10% Travel, M-F 8:00 AM to 6:00 PM

Travel Requirements: requires domestic travel approximately 10% of the time

Reports to: Engineering Excellence, Programs and Reliability

What this job involves:

The CMMS Maximo Administrator is responsible for managing, configuring, and optimizing the Computerized Maintenance Management System (CMMS) to support facility operations and maintenance activities across the global portfolio. This role ensures data integrity, system functionality, and user adoption while providing technical expertise, training, and analytical insights to maximize operational efficiency and support strategic decision‑making.

What your day-to-day will look like:

• System Administration & Configuration: Manage comprehensive user maintenance including setup, security profiles, and site access permissions to ensure appropriate system access across the organization. Upload new site information, assets, schedules, and procedures as sites come online, and perform bulk uploads of new assets for sites in support of new construction or inventory reconciliation projects. Decommission buildings and sites in CMMS as needed to maintain accurate portfolio representation.
• Data Management & Quality Assurance: Develop and maintain accuracy of work order related data ensuring consistency across the portfolio. Add assets and job plan to PM plans, schedules, and procedures, and define scheduled due dates through a maintained SLA for system-generated work orders. Support management in quality assurance review of work order data accuracy including equipment on work orders, booked hours for employees and vendors, work order type, closing codes, and work order comments. Input records and updates to IoT asset management system and reconcile with CMMS to ensure system integration and data consistency.
• Work Order & Asset Management: Support management in the scheduling and assigning work by managing work orders in the system and ensuring proper creation, planning, updating, and closure of work orders. Work with the facilities team to develop, standardize, and maintain lists of critical equipment across the portfolio. Add, update, and review inspections for sites on the account to maintain compliance and operational standards.
• Analytics & Reporting: Measure and publish KPI metrics to the management team. Interpret data, troubleshoot processes, and make recommendations based on findings to drive continuous improvement and operational excellence.
• Training & Support: Provide training to end users and serve as liaison for problem solving and escalation. Manage daily administrative tasks that are asked of the Maximo/CMMS team to ensure smooth system operations and user satisfaction.

Required qualifications:

• Bachelor's degree in Information Technology, Computer Science, Engineering, or related field, or equivalent practical experience
• 3+ years of hands‑on experience of System Administrative experience with IBM Maximo systems and Asset Management
• Proficiency in SQL for data manipulation and reporting
• Demonstrated ability to work independently with little supervision and effectively deal with stressful situations
• Excellent communication, organization, and problem‑solving skills
• Self‑motivated with a confident, energetic, and flexible approach to work
• Strong analytical capabilities with ability to interpret complex data and provide actionable recommendations
• Proficiency in a range of information technology tools and platforms

Preferred qualifications:

• Knowledge of local occupational health and safety requirements, critical facilities, and vendor management for specialized services
• Understanding of basic technical aspects of property including mechanical, fire protection systems, and mechanical and electrical systems

Estimated compensation for this position:

85,000.00 – 100,000.00 USD per year

Location:

Remote – Armonk, NY; Austin, TX; Durham, NC; New York, NY; Poughkeepsie, NY; Rochester, MN; Yorktown Heights, NY

Benefits:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.