Contract Manager (m/w/d) - Global Medical Affairs

Contract Manager (m/f/d) - Global Medical Affairs

Your main responsibilities

• Steer and coordinate the entire contract process from initial request to final implementation
• Take ownership for drafting, reviewing, adapting, extending and terminating contracts
• Work closely with Legal, Compliance, Procurement and Finance to ensure efficient approval workflows
• Monitor deadlines, contract terms and key milestones
• Maintain complete, audit-ready and compliant contract documentation
• Create and manage purchase orders (POs) after contract signature and ensure a complete, accurate and audit-ready documentation of all related activities
• Track and follow up on POs, invoices and budget utilisation in close collaboration with Finance, Procurement and designated budget owners
• Monitor contract timelines, expiry dates, renewal requirements and key contractual milestones
• Maintain a complete contract file and ensure that records are always audit-ready
• Act as the central point of contact for all contract-related topics within Global Medical Affairs
• Build and maintain trusted relationships with internal and external stakeholders
• Support onboarding and ongoing management of service providers and business partners
• Promote transparent and effective collaboration across functions and regions
• Ensure adherence to internal policies as well as regulatory and compliance requirements
• Identify and implement optimisation opportunities in contract management
• Develop and maintain relevant overviews, dashboards and KPIs
• Support audits as well as preparation for internal and external inspections
• Support Medical Affairs projects with your contract-related expertise
• Track deliverables, project milestones and contractual obligations
• Collaborate with budget owners to ensure financial transparency and accurate contract execution
• Contribute to strategic initiatives and continuous improvement projects within the organisation

What you bring

• Several years of experience in contract management, project management, vendor management, procurement or a comparable function
• Experience in the pharmaceutical, biotechnology, medical or other highly regulated environment is a strong plus
• Confidence working with complex stakeholder structures in international matrix organisations
• Successfully completed degree in Business Administration, Law, Health Economics, Life Sciences or a comparable field
• Solid understanding of contract processes, compliance requirements and governance structures
• Strong business acumen and high attention to detail
• Excellent organisational and prioritisation skills
• High level of initiative as well as a structured and solution-oriented way of working
• Strong communication and stakeholder management skills
• Team player mindset and enjoyment of working in international, cross-functional teams
• Analytical thinking skills and the ability to challenge and further develop existing processes
• Very good English skills, both written and spoken

Key framework conditions

• Start date: as soon as possible
• Duration: until 30 June 2027
• Potential take-over: the set-up of the position from summer 2027 onwards is not yet finally decided; a permanent take-over is not excluded
• Working hours: full-time (39 hours/week)
• Remote work: yes, 2-3 days per week home office
• Target salary range: 70,000-75,000 EUR gross per year (full-time)