Contract Specialist

About the role

We are looking for a Contract Specialist who reports directly to the Head of Contracts & Legal Affairs. In this role you will support the review and management of contractual documents for the Electrosonic team, analyze proposals and agreements to determine reasonableness of terms, and support the execution of Design, Systems Integration and Service through client contracts, contractor agreements and purchasing team activities.

Responsibilities

• Draft, review and edit agreements (sales, vendor, non‑disclosure, certificates of insurance, etc.).
• Develop and maintain a comprehensive contract filing system and computer database, ensuring all records are complete and up to date.
• Provide administrative support to the Global Legal and Compliance Team (electronic filing, scanning, legal research).
• Coordinate with other departments in preparing responses to customer‑initiated contractual correspondence and maintain professional interface with other staff.
• Engage in correspondence and communications with customers and suppliers to facilitate agreement of contractual documentation.
• Obtain and issue Certificates of Insurance to Electrosonic clients.
• Review & analyze RFPs for contract risk.
• Ensure contractual language complies with all company and regulatory requirements.
• Facilitate and document the contract/program closure process.
• Assist with creation of company forms such as Subcontract Agreements, Standard Terms and Conditions, NDAs, Change Directives, etc.
• Undertake training for project staff in the proper use of company forms and outside communication.
• Review the terms and conditions on POs from Purchasing.
• Perform other duties as directed by the immediate manager.
• Follow Electrosonic health and safety policies and procedures.

Qualifications

• AA degree in business, liberal arts or commensurate experience.
• 2‑7 years of experience in a professional role requiring strong analytical and organizational skills and careful attention to detail.
• Basic understanding of legal terms and conditions; paralegal background preferred.
• Proficient with computers and standard office programs (Windows, Excel, Word).
• Proven problem‑solving skills.
• Experience drafting, revising and negotiating agreements.
• Excellent verbal and written communication skills.
• Detail‑oriented with strong organizational skills.
• Demonstrated ability to analyze complex information.
• Ability to interface well with clients and co‑workers.
• Sound business judgment and flexibility/adaptability to manage multiple time‑sensitive matters.
• Knowledge of current products and trends in audio, video, show control and related fields.
• Ability to work independently.

Compensation

Fixed‑Term Contract: 3 months for maternity cover. Salary based on experience: $60,000 – $80,000.

Benefits

• Inclusive Team Culture – diversity, equity and inclusion are core values.
• Work/Life Balance – hybrid work environment and flexible scheduling.
• Career Growth – support for continuous learning and knowledge sharing.
• Health and Wellness Benefits: medical, dental, vision and life and disability insurance.
• Wellness discount programs.
• 401(k) plan.
• Paid parental leave after 1 year of service.
• 12 company paid holidays.
• 3 weeks of paid time off.

We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status.