Executive Assistant & Founders Associate (Bilingual - LATAM)

We are currently seeking a high-caliber, bilingual Executive Assistant & Founders Associate based in South America to directly support the Founder of a cutting-edge Artificial Intelligence (AI) company based in the United States.

Key Responsibilities

• Executive Correspondence : Manage inbox and drive professional communication with C-Suite executives from major global tech partners.
• Calendar & Pipeline Management : Oversee complex scheduling and follow up on business deals to keep the pipeline moving.
• Contract & Legal Operations : Review contracts/legal documents, spot operational gaps, follow up on deals, and assist in closing contracts.
• Financial Admin : Manage invoices, billing processes, and basic workflows via Stripe.
• Content & Systems : Create high-quality business presentations/decks and organize company workflows using Notion.
• High Responsiveness : Maintain an extremely proactive communication loop, responding within minutes during Eastern Time (EST) working hours.

Tools & Platforms Required

• Notion : Advanced workspace management.
• Stripe : Invoicing and billing.
• Presentation Software : PowerPoint, Google Slides, or Keynote for high-level deck creation.
• Contract/Legal Document Review Tools .

Qualifications & Requirements

• Bilingual English/Spanish : Exceptional, professional verbal communication.
• Exceptional Written English (Non-AI) : This is non-negotiable. The client trains AI models professionally and is highly sensitive to AI-generated text. Your writing must be natural, high-caliber, and completely human.
• Proven Experience : Prior experience supporting C‑Suite executives, Founders, or working in Tech/AI startups.
• Legal/Contract Acumen : Strong capability to review documents, identify gaps, and manage contract lifecycles.
• Autonomy : High level of independence; ability to operate with minimal supervision and high accountability.

Technical Requirements

• USB Headset with Noise Cancellation feature.
• Working Webcam.
• Computer with at least 1.8 GHz processor and at least 4GB RAM.
• Main Internet Service Speed: at least 25 Mbps cable connection.
• Backup Internet Service Speed: at least 10 Mbps.

Benefits

• 100% Work-From-Home (Remote from LATAM).
• Job Security, Stability, and Long-Term Career Growth.
• Paid Training & Upskilling Opportunities.
• Exceptionally Supportive and Inclusive Culture.
• Holiday & Overtime Pay.
• Schedule : 9:00 AM to 6:00 PM EST (Eastern Standard Time).
• Location : Remote (LATAM).

$1,000 - $2,000 biweekly.