Executive Assistant (m/f/d) – Management Team

Fleetlery is a fast-growing logistics and staffing company specializing in last-mile delivery and courier operations. We work with leading platforms across Germany and Europe and are continuously expanding our business.

To support our leadership team and ensure smooth day-to-day operations, we are looking for a highly organized and proactive Team Assistant (m/f/d) . In this role, you will support our management team and their direct reports, helping to keep projects, communication, and administration running efficiently.

Your mission

You are the organizational backbone of our leadership team. You enjoy bringing structure to a dynamic environment, coordinating multiple priorities, and enabling others to perform at their best.

Your responsibilities

• Provide administrative and organizational support to the management team and their direct reports.
• Coordinate calendars, meetings, appointments, and travel arrangements.
• Prepare presentations, reports, meeting agendas, and meeting minutes.
• Organize internal meetings, workshops, and company events.
• Manage internal and external communication with professionalism and discretion.
• Support project coordination and follow up on action items.
• Maintain documents, contracts, and company records.
• Handle general office administration and assist with ad hoc tasks across different departments.

Your profile

• Previous experience as aTeam Assistant,Executive Assistant,Office Manager, or in a similar administrative role.
• Excellent organizational and multitasking skills.
• Ability to work independently while managing multiple priorities.
• Strong communication and interpersonal skills.
• High level of discretion and reliability when handling confidential information.
• Excellent knowledge ofMicrosoft Office, especially Outlook, Excel, Word, and PowerPoint.
• Experience with tools such asMicrosoft Teams,Notion,Slack, or similar collaboration platforms is a plus.
• Positive, hands-on attitude and strong attention to detail.

What we offer

• A key support role at the heart of a rapidly growing company.
• Flexiblefull-time or part-timeemployment.
• Attractive compensation package.
• Modern offices inHamburg or Berlin.
• Flexible working arrangements with the possibility of remote work.
• Direct collaboration with the founders and leadership team.
• A dynamic, international, and entrepreneurial working environment with flat hierarchies.