Executive Assistant, Preparatory Accounting

Responsibilities

• Manage and maintain the corporate legal documents and registers of our companies in a well‑organized filing system.
• Serve as the central point of contact for our tax advisors / HQ Finance and monitor statutory deadlines (annual financial statements, commercial register, etc.).
• Maintain our compliance calendar across all jurisdictions and provide well‑founded data for decisions related to structuring.
• Manage signature processes (e.g., via DocuSign) and prepare shareholder resolutions, minutes, and powers of attorney.
• Organize travel and appointments for our CFO and ensure proper filing of receipts and supporting documents.

Requirements

• Prior experience in a comparable position, e.g., as an executive assistant or in Legal/Finance/Corporate Governance.
• High degree of organizational talent and a structured, independent way of working.
• German at least C2 level and very good English.
• Valid driver’s licence.