Executive Assistant to Chief Executive Officer

Company Description

Postskriptum GmbH is a leading wholesale company specializing in overstock clothing and footwear across the European market since 2005. The company is recognized as a trusted industry authority, serving a broad network of retail and distribution partners. Operations are supported by a 5,000 square meter warehouse, advanced logistics systems, and experienced managers. This infrastructure enables efficient inventory management, accurate order handling, and reliable, timely delivery for customers.

Role Description

The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Westhausen. This role is responsible for managing the CEO's calendar, coordinating meetings, and organizing travel and accommodations. The Executive Assistant will prepare and process expense reports, support day-to-day administrative tasks, and maintain confidential documents and records. The position includes preparing presentations and meeting materials, tracking follow-up actions, and liaising with internal and external stakeholders on behalf of the CEO, hiring and onboarding of new employees, back-office tasks in coordination with the sales team, supporting and implementing projects. The role requires strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced wholesale environment.

Qualifications

• Demonstrated experience in Executive Administrative Assistance and Executive Support to senior leadership.
• Proficiency in Diary Management and calendar coordination, including meetings, travel, and events.
• Background in Administrative Assistance, including document handling, filing, and office coordination.
• Strong verbal and written communication skills in Russian and German; English language skills are an advantage.
• High level of integrity, discretion, and professionalism when handling sensitive information.
• Advanced skills with MS Office or similar productivity tools (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, manage shifting priorities, and meet deadlines in a dynamic environment.
• Relevant vocational training or degree in business administration, office management, or a related field is preferred.
• Previous experience in wholesale, logistics, or a similar industry is an asset.