Executive Assistant to the Management – Executive Assistant

Stellenbeschreibung:

Supporting the management team in day-to-day operations
Calendar management and meeting preparation
Travel management
General correspondence
Office coordination
Serving as the primary point of contact for the team and service providers
Organizing IT equipment, orders, and daily office supplies
Supporting Accounting with invoice processing
Acting as the liaison with Accounting
Managing petty cash
Organizing team events
Independently identifying, driving forward, and reliably implementing upcoming tasks and initiatives
Communicating with a range of stakeholders and ensuring the flow of information

Requirements

Experience in a comparable role, such as Team Assistant, Executive Assistant, Office Manager, or Chief of Staff
Proactive, solution-oriented, and hands‑on approach
Ability to keep track of multiple topics simultaneously and set priorities
Independent, reliable, and forward‑thinking working style
Excellent organizational skills
Confident, friendly, and professional communication style
Enjoyment of working with diverse people and teams
Proficiency in Microsoft 365
Experience using digital tools, automation, and AI to improve workflow efficiency
Very good written and spoken German and English
Willingness to work regularly from the Hamburg office and make use of the flexibility offered by hybrid working

Core Competencies

Demonstrates strong organizational and communication skills while effectively managing day-to-day operations, calendar management, and travel arrangements. Proficient in Microsoft 365 and experienced in using digital tools to enhance workflow efficiency.