Executive Assistant VP

Job Description - Executive Assistant VP )

Job Number

Provide comprehensive day to day support to the Vice President Engineering Global & Vice President Operations EU by taking over strategic coordination and hands on administrative ownership:

• Manage multiple calendars
• Preparation of presentation material, agendas and meeting minutes
• Arrange VP business travel including all documentation and expense reporting
• Organization and coordination of appointments also during VP business trips internationally
• Arrange and coordinate internal and external meetings/events/workshops, i.e. room/hotel reservations, logistics, equipment, and event catering
• Be part of an international team responsible for organizing the annual Global Leadership Meeting
• Manage confidential information with discretion and professionalism
• Handle vendor invoices and administrative workflows
• Maintain digital filing systems, shared drives, and documentation in compliance with internal standards
• Internet research, processing of information

Qualifications

• Completed apprenticeship with focus on management and organization
• 1-3 years work experience in a fast-changing international industry environment
• Ability to prioritize and manage multiple tasks simultaneously
• Proficiency with MS office (Outlook, PowerPoint, Excel, Word), digital collaboration tools (Teams, SharePoint), and general tech savvy
• Advanced verbal and written communication skills in German and English
• International experience would be beneficial

Skills & Attributes

• Business acumen
• Compassion
• Self Development
• Priority Setting
• Drive for Results
• Strong Organizational skills
• Strong communication skills
• Positive, solution focused mindset
• Ethics and values, trustfulness, discretion
• Strong attention to detail and a high degree of accuracy
• High level of professionalism, discretion, and reliability
• Strong interpersonal skills and a collaborative attitude
• Attitude to gain international exposure and the chance to contribute to meaningful cross regional initiatives