Executive Support and Communications Coordinator

Responsibilities

• Provide direct support to the Founder across daily priorities and ongoing initiatives.
• Manage scheduling, reminders, workflows, timelines, and task tracking.
• Draft, organize, and manage professional email communications.
• Prepare briefing notes, summaries, meeting materials, and internal documentation.
• Track action items and ensure consistent follow-through across priorities.
• Maintain organized files, resources, and operational documentation.
• Support outbound communications, follow-ups, and coordination efforts.
• Draft follow-up emails, meeting recaps, and communication summaries.
• Coordinate scheduling and communication across internal teams and external contacts.
• Maintain organized communication tracking and responsiveness.
• Coordinate onboarding and training scheduling for supplier partners.
• Organize materials, summaries, and updates for meetings and ongoing coordination.
• Support communication between suppliers, partners, and internal teams.
• Help ensure requests, follow-ups, and outstanding items are addressed promptly.
• Coordinate closely with the Founder on sensitive or non-standard situations.
• Coordinate multiple projects and maintain visibility across timelines and deliverables.
• Track deadlines, outstanding tasks, and ongoing initiatives.
• Support workflow organization and operational structure improvements.
• Help ensure accountability, responsiveness, and execution consistency across projects.
• Support execution and coordination of marketing initiatives and deliverables.
• Assist with social media scheduling, email communications, presentations, and marketing assets.
• Coordinate with designers, freelancers, and external marketing partners as needed.
• Maintain content calendars, publishing schedules, and organized marketing workflows.
• Ensure marketing materials and deliverables are completed on time.

Requirements

• Experience supporting executives, founders, or leadership teams in fast-paced environments.
• Background in executive support, project coordination, communications, administrative support, or related roles.
• Experience coordinating marketing initiatives or communications workflows is preferred.
• Experience working with organizational and collaboration platforms such as Google Workspace, Slack, Notion, Canva, and CRM systems.