Finance Coordinator - NES

Job Profile

Location: Hassakeh or Der Alzor

Travel: Regular visits to RI Offices and Facilities in Hassakeh & Der Alzor

We are seeking a highly skilled and experienced Finance Coordinator to join our team at RI in North-East of Syria, someone who is passionate about Finance with substantial experience in donor fund management.

Reporting to the Finance Manager, The Finance Coordinator will be responsible for overseeing all financial activities and ensuring the effective management of financial resources in alignment with organizational goals and donor requirements. You will supervise Finance Officers and work closely with programmatic and administrative departments to support the organization's mission and objectives.

You will ensure compliance of all accounting and financial reporting functions, oversee cost and general accounting, accounts receivable/payable, payroll, risk management, partner’s relationships, and audit preparation.

The role of Finance Coordinator offers a unique blend of autonomy and complexity, supporting the Finance Manager in overseeing financial operations and compliance, strong leadership abilities, and a comprehensive understanding of financial management principles. You will operate within a framework of autonomy, provide recommendations to the Finance Manager to make operational decisions and drive initiatives that contribute to the organization's success.

You will also navigate a complex landscape characterized by diverse funding sources, regulatory requirements, and stakeholder expectations. Your role will involve managing competing priorities, balancing short-term needs with long-term sustainability, and mitigating financial risks to ensure the organization's financial health and stability.

Key Responsibilities

Accountability and Complexity

The Finance Coordinator position requires a high level of accountability, integrity, and adaptability to navigate the complexities of the role and effectively contribute to the organization's mission and impact.

Accounting

• Managing the NetSuite accounting system for both Syria-NES book and Iraq-Erbil book.
• Check, validate and approve all the transactions posted by finance officers in NS system.
• Reconcile all payable/receivable accounts in the balance sheet for both NES and Erbil books.
• Check and validate the balances in the monthly income statement and the exchange rate in the general ledger and coordinate with regional teams for clearing GSO shared account monthly.
• Prepare the accounting end‑of‑month reports for NES and Erbil books and share them with RSO team.

Budget Management

• Support Country Finance Team in preparing and updating the monthly BvA and verifying any variances between actual and spend plan.
• Support the Country Finance Team in preparation of budget for proposals and concept notes.
• Follow up with the Project Managers and Procurement team about budget spending plan.
• Provide analysis for the financial requirements quarterly.

Cash Management

• Focal person for the cash‑flow in all offices in the area.
• Prepare the three‑month cash forecast in coordination with other senior managers monthly and share it with Country team.
• Ensure cash management procedures are followed and all cash and bank accounts are reconciled.
• NES focal person for Card System approach – validating IDs and assigning the cards, making the monthly reconciliations, approving top‑ups and providing technical support to HR, Log team and finance field staff.

Partnership

• Support financial monitoring of RI‑partners in NES to establish and maintain best practices in partnership and awards management.
• Ensure proper review of partners' financial documentation and monthly financial report, discuss with the focal point any findings or challenges, and record partners’ transactions and installments into NetSuite system.
• Coordinate with partnership coordinator for the partners assessment, Due diligence, EDD, preparing the budget template for partners, SGA, and installment plan.
• Work closely with program team to ensure proper spending of partners' budgets, identify needs for budget realignment if applicable, coordinate and arrange paying partners installments.

Audit

• Prepare the requested samples, justification, and do the needed adjustments for external and internal audits.
• Support audit preparation of Iraq/KRG government audit in Erbil office and provide the required documents and reports to the auditors and solve any related issues.
• Ensure that applications for Value Added Tax (VAT) exemptions are filled and prepare the declarations submitted to the authorities.

Financial Review

• Oversight of compliance procedures and accountability, proper compliance principles are followed, project allocations are accurate, and ensure that all financial procedures are in line with RI policies, RI policies and donor regulations.
• Checking and signing procurement and financial documents in NES as per the limits in the authorization matrix (PR1, PR2, petty cash payments, payment vouchers, national and international staff payments, HFs running costs, etc.).
• Coordinate with HR team on direct and indirect staff payrolls, make the final review/approval and follow up booking and payment procedures.

Behavior and Conduct

• Will ensure the highest standards of behavior inside and outside of work promote the values in RI’s code of conduct and safeguarding policies.
• Will be a model for ethical conduct standards for other team members.
• Will ensure own actions and the actions of the teams members they manage do not impact the safety of the RI team and the vulnerable communities we serve.
• Will ensure external stakeholders are aware of RI conduct and reporting mechanisms.
• Report any concerns.

Management And Leadership

• Ensuring the highest standards of behavior inside and outside of work promote the values in RI’s code of conduct and safeguarding policies.
• Be a model for ethical conduct standards for other team members.
• Embrace diversity and model inclusive and equitable behaviour.
• Ensure own actions and the actions of the teams’ members they manage do not adversely impact the safety of the RI team and the vulnerable communities we serve.
• Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms.
• Ensure safeguarding is embedded in all the work we do.
• Be responsible for ensuring a culture and systems in place for reporting.
• Report any concerns.

Person Specification

Skills, Knowledge And Expertise Required For The Role.

Requirements

• A bachelor’s degree in finance, Accounting, Business Administration, engineering, or a related field.
• At least 4 years of professional experience in finance in INGOs.
• Proficient with computer applications including but not limited to Microsoft Excel, Word, Outlook, etc.
• Professional‑level oral and written fluency in Arabic and English.
• Experience managing project finance teams or departments and supervising relevant staff.
• Experience in double‑entry accounting systems.
• Experience managing project budgets, resources, documentation, and other financial components.
• Flexible schedule, attitude, and work processes with the ability to handle stressful situations.
• Ability to solve complex financial and administrative challenges and evaluate options for optimizing project implementation and ensuring compliance.

Desirable criteria

• Experience at a senior Finance level in INGO.
• Previous partnership experience with international and local NGOs.
• Familiarity with NetSuite accounting software is desirable.
• Ability to work under high pressure and without constant supervision.
• High level of initiative.

Safeguarding

We have a zero‑tolerance policy towards any behavior that violates our code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. We also adhere to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

This position is open to Syrian national candidates only.

Closing Date: March 31, 2026