Finance Manager, Part-time, 25 hrs/week

• Finance setup (DE + US): establish Chart of Accounts, reporting stack and closing processes for both entities.
• US setup via Mercury, QuickBooks Online, Ramp, Carta and Fathom/Mosaic.
• DE setup via DATEV, in coordination with our tax advisor.
• Investor reporting: monthly investor update and quarterly board package (P&L, Cash Flow, KPI scorecard, variance analysis) — at the level institutional investors expect.
• Grants and subsidies: manage ongoing and new funding with German bodies (BMWK, BAFA, EU programs) and US agencies (Department of Commerce, NIH mechanisms).
• Funding drawdowns, proof-of-use documentation, audit trail.
• AI and automation strategy: implement variance analysis, reporting drafts and anomaly detection using Claude/GPT workflows.
• Goal: 60-70% less manual effort with higher accuracy.
• Operational accounting: bookkeeping in DATEV, EBICS banking, mail handling, document management, payment runs, invoicing in the CRM.
• Transfer pricing & compliance: arm's-length documentation for the GmbH–US license agreement (IRS Section 482 / OECD), preparing for due-diligence depth.
• Cash & forecast: rolling 6-month planning, runway monitoring, three scenarios (Base / Up / Down).
• Scaling readiness: build and curate a data room — structured, auditable and always presentation-ready for investors, partners and authorities.

Requirements

• Foundation: audit, tax or transaction background at a Big Four firm (EY, PwC, KPMG, Deloitte) at Senior/Manager level — or equivalent.
• 6+ years of relevant experience.
• Dual standard: solid knowledge of HGB, basic understanding of US GAAP — or willingness to build this quickly.
• Understanding of intercompany relationships between a GmbH and a US Corp.
• Tools: proficiency with DATEV.
• Experience with QuickBooks Online, Mercury, Ramp or comparable US stacks is a plus, not mandatory.
• Languages: fluent in German and English.
• AI mindset: you actively use AI, not avoid it. You understand where automation creates value and where humans retain responsibility.
• Operational and strategic: you enjoy building structures, but are not above tasks like opening the mailbox.
• Discretion: confidential data — cap table, salaries, investor communication — are secure with you.