Foreign language secretary (f_m_x) - Space Physics and Space Weather

Foreign language secretary (f_m_x) - Space Physics and Space Weather

Reference Number 11234

Your responsibilities:

• Organising, coordinating, and managing workflows and administrative processes for the section (appointment coordination, processing of mail and emails, filing, document management, and information research)
• Handling correspondence in German and English, including translation and editing of foreign-language texts as needed
• Monitoring the section budget, budget control, and management of third‑party funded projects
• Processing and reviewing orders for the section
• Organising recruitment procedures within the section
• Assisting the section management, including scheduling and travel coordination
• Providing organisational support for national and international guests and visiting scientists
• Managing the section’s publications in the GFZ database
• Organising events such as conferences, workshops, outreach and social events
• Maintenance and updating of the section’s website

About You:

• Completed training as a foreign language secretary or a commercial/administrative qualification, with proven (recognised certificate) ability to perform secretarial and administrative tasks in English (written and spoken), or a comparable qualification
• Proficiency in German and English (both at a minimum C1 level)
• Confident use of the internet, word processing, spreadsheets, and presentation software (e.g., MS Office: Word, Excel, PowerPoint), as well as administrative software (e.g., SAP, Typo3)
• Strong communication and teamwork skills
• Excellent coordination skills and the ability to handle complex situations in a structured and goal‑oriented manner
• Independent and systematic working style

Desired qualifications:

• Knowledge of additional foreign languages is an advantage

What we offer:

• Ambitious and varied tasks in a dynamic and international research environment
• State‑of‑the‑art equipment
• Public service benefits
• Extensive training opportunities
• Flexible working hours and conditions
• Support with finding a good work‑life balance offered by
• Institute day‑care centre on site
• Working at the Albert Einstein Science Park on the Telegrafenberg in Potsdam
• Workplace within walking distance of Potsdam main train station, or just a short ride on the shuttle bus

Start date: As soon as possible

Fixed‑term: 2 years

Salary: The position is classed as salary group 8 according to “TVöD Bund (Tarifgebiet Ost)”. The salary group is determined on the basis of the Collective Wage Agreement and the respective personal qualifications.

Working hours: Full‑time (currently 39 h/week). The position is generally suitable for part‑time work.

Place of work: Potsdam

The GFZ actively promotes diversity and explicitly welcomes applications from all qualified individuals, regardless of ethnic and social origin, nationality, gender, sexual orientation and identity, religion/belief, age and physical characteristics. We also promote an inclusive working environment in which everyone can fully develop their own talents. Anyone who has been recognised as severely disabled will be given preferential consideration in the event of equal suitability and qualification in accordance with the provisions of the German Social Code IX. If you have any further queries regarding gender equality, please do not hesitate to contact our Equal Opportunities Officer.

“Diversity in perspectives” is one of GFZ's core values. As an integral part of supporting diversity at our centre, we actively promote women in science and in leadership positions. We, among others, do this through our gender equality plan and the cascade model measures, which we actively implement to enable sustainable equal opportunities in academic career paths. The GFZ thus committedly strives for gender equality in science, including in leadership positions, and strongly encourages women to apply.

Data protection information for applicants.