Governance Co-ordinator (f/m/x)

Governance Co‑ordinator (f/m/x)

The Governance Co‑ordinator reports to the Governance Compliance Officer and will be responsible for the administration of IPC Governing Board meetings and supporting the Governance Compliance Officer with promoting and sustaining an operational culture of good governance within the IPC and the Paralympic Movement.

Core Responsibilities

• Manage the administration of the operation of various governance structures, predominantly the IPC Governing Board, to include:
  • Schedule and set up meetings (in person and calls).
  • Coordinate agenda items for each meeting.
  • Support the coordination of internal team members, including attendance, presentations, and submission of documents for Governing Board meetings.
  • Compile and upload documents to the Governing Board SharePoint site.
  • Take accurate minutes and circulate them for approval in a timely manner.
  • Track all actions taken and decisions made by the Governing Board and follow up with colleagues and/or Governing Board members, as required, to ensure item completion or to identify required follow‑up actions.
• Support the Governance Manager with scheduling interviews and related steps in the appointment process for IPC Bodies. Provide resources and support to the IPC governance bodies.
• Provide support to the planning and delivery of the IPC General Assembly:
  • Document compilation and production of scripts for IPC representatives, voting procedures and templates.
  • Take accurate minutes and deliver them in a timely manner.
  • Ensure the publication of key governance‑related documents.
• Ensure timely and accurate registration and compliance with relevant German legal requirements.
• Assist with vetting processes, as required.

Core Requirements

• Passion for the IPC’s vision, mission and values.
• Governance/compliance/regulatory/other relevant experience.
• Excellent organisational and project management skills.
• Experience with minute taking and managing time‑sensitive document updates.
• Excellent communication and interpersonal skills.
• Ability to develop strong relationships and networks.
• Attention to detail and accuracy.
• Self‑motivated and resilient while maintaining a team‑player mindset.
• Ability to be flexible and, on occasion, work evenings and weekends to provide administration support for meetings and events.
• Fluency in English (any additional language is an asset).
• Occasional overseas travel may be required.

Equal Opportunity Statement

The IPC is an equal opportunity employer, and we especially encourage individuals with a disability and members of minority groups to apply; we support the relocation process and provide transitional accessible accommodation.