HR Operations Specialist & Office Management - ic! berlin

Marcolin is a worldwide leading group in the eyewear industry founded in 1961 in the heart of the Veneto district, Italy. It stands out for the unique ability to combine craftsmanship with advanced technologies through the constant pursuit of excellence and continuous innovation. The portfolio includes house brands (WEB EYEWEAR, ic! berlin), as well as licensed brands: TOM FORD, Guess, adidas Sport, adidas Originals, Christian Louboutin, Max Mara, Zegna, GCDS, MAX&Co., MCM, Tod's, Pucci, BMW, K-Way®, Kenneth Cole, Abercrombie & Fitch, Timberland, GANT, Harley-Davidson, Marciano and Skechers. Through its own direct network and global partners, Marcolin distributes its products in more than 125 countries.

As our HR Operations Specialist & Office Management for ic! berlin ( you will play a key role in creating an outstanding employee experience while ensuring the smooth execution of our HR operations and office management activities. You will own a broad range of HR responsibilities — from recruiting and onboarding to contract administration, payroll preparation and HR systems — while also shaping a welcoming, well-organized and professional workplace for our team and visitors.

HR Operations

• Prepare employment contracts, amendments, references and certificates
• Coordinate the recruitment process, including job postings, applicant communication, interview scheduling and participation in interviews Organization of onboarding and offboarding
• Maintenance of personnel master data and digital personnel files in HRIS (Personio)
• Support and administration of HRIS (Personio)
• Prepare payroll data and collaborate with the external payroll provider
• Manage employee certifications and related documentation
• Monitoring of staff-related deadlines
• Contact person for administrative HR topics
• Support for HR projects and process optimizations
• Coordinate the administration of the company car fleet (3 cars)

Office Management

• Responsibility for ensuring the smooth day-to-day operation of the Berlin office
• Organization and maintenance of office space and common areas
• Maintain shared spaces and ensure adequate supplies
• Preparation of meeting rooms
• Organization of caterings for meetings and events
• Planning and coordination of summer party, Christmas party and other internal events
• Reception and support of guests and external service providers
• Ordering and managing office supplies and office equipment
• Cooperation with external service providers
• Ensuring a modern, well-maintained and inviting working environment

Your profile

• Bachelor's degree or comparable qualification
• Proven successful experience in HR operations and administration
• Professional experience in office management
• Good knowledge of MS Office
• Experience with HRIS Systems (Experience with Personio is an advantage)
• Fluent in German and English
• Independent, structured and service-oriented way of working
• Flexible, agile while keeping high standard of service and attention to details

The remuneration package is based on the professional experience, qualifications and professional and personal skills of the selected candidate.

The minimum annual gross salary for this position is €50,000.

If, due to their professional experience, professional expertise or skills, the selected person has a profile that differs from the requirements originally envisaged for this position, the company reserves the right to offer a salary that differs from that specified in this vacancy notice. This is done in compliance with the transparency requirements of the EU Remuneration Transparency Directive. Any differences in remuneration within the same group of employees are based exclusively on objective, transparent and non-discriminatory criteria and are carried out in accordance with the company's internal remuneration principles and the applicable legal provisions.

Marcolin guarantees equal opportunities. This company does not discriminate against applicants on the basis of race, gender, age, disability, religion, national origin, or any other aspect prohibited by applicable law.