Human Resources Operations Coordinator

Harbor isseekingaproactive and detail-orientatedHuman Resources (Talent) Operations Coordinator (International)to join our team on a fixed term basis to provide maternity cover.

This role is ideal for someone who thrives in a fast-paced, high-growth environment andenjoyssupportingTalent Operationsacross multiple regions. You will play akeyrole inensuringTalent processesrun smoothly, with a focus onaccuracy,efficiencyand a consistent employee experience.

You will workclosely with Talent, IT and Finance teams globally, gaining exposure to international processes and supporting the delivery ofTalent services across the UK, Philippines, NorthAmericaand other international regions.

This isa hands-on operational role requiringstrongorganisation,attention to detail,soundjudgment,and the ability to manage multiplepriorities in adynamicenvironment.

Fixed-Term Contract (Maternity Cover)

This role is offered on a fixed-term contract toprovide maternity cover for a definedperiod. The contract willcommenceand conclude on agreed dates, in line withbusiness requirementsandapplicable Philippine employment legislation.Shouldthe period of maternity leave be extended, there may betheopportunity to the extend the contract subject to business needs and mutual agreementbetween both parties. Thesuccessful candidate will receive allstatutory benefits and protectionsapplicable underlocallaborlaws.

Key Responsibilities:

Employee Lifecycle(Onboarding,Offboarding& Moves)

• Support end-to-endonboarding,offboardingand employee changes across multiple regions
• Coordinate onboarding activities including contracts,documentation, system setup,orientationsessionsand survey feedback
• Ensureall employee data is accurately recorded andmaintainedin HR systems
• Manage background checks and pre-employment screening processes
• Coordinate offboarding activities includingdocumentation andsystem access removal
• Deliver a positive and consistent onboarding experience for new hires
• Coordinate the assignment of buddies to all new hires as part of thenew hire buddy programme

Benefits& LeaveAdministration

• Supportthe administration of employee benefits, including enrolments,renewals,changesand leavers
• Manageemployeebenefits queries,escalatecomplex cases whererequired
• Coordinateleave administration, including tracking, reporting, employeecommunicationand return-to-workprocesses
• Maintainaccurateleaverecords and ensure compliance withcompanypolicyand local requirements
• Support escalatedor sensitiveleave scenariosas needed

System & Data Management

• Maintainaccurateand up-to-date employee records across all Talent systems
• Support data audits and reporting requirements
• Monitor data quality and ensure consistency across systems
• Produce basic reports and support data analysis asrequired

Employee Support & Operations

• Act as a point of contact for employee queries across the international population
• Monitor and manage shared Talent inboxes, responding to queriesin a timely manner
• Prepare standard employee documentation(e.g. letters related to leave or employment changes)
• Support monthly payroll inputs (e.g. sickness reconciliation and data validation)

Process & Continuous Improvement

• Follow established processes and operational checklists to ensure consistency and compliance
• Supportthereviewand update of policies,handbooksand process documentation
• Identifyopportunities to improve processes and contribute to ongoing enhancements
• Provide cross-regional operational supportasrequiredto ensureglobalteamcoverage

Qualifications:

We are looking for a highly organised, professional, andoperationally focusedindividual who canoperatewith confidence in asophisticated, high-growth environment.

Essential

• 1-3years’ experiencein anHR/Talent coordination or administrative role
• Experience in aprofessionalservices, corporate, orfast-pacedenvironment
• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Proactive and reliable, witha strong senseof ownership
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
• Ability to handle sensitive andconfidential informationwith discretion

Desirable:

• Experiencesupporting international or multi-region teams
• Knowledge of UKemploymentpractices,benefitsor payroll processes
• Experience using HR systems (e.g. Workday or similar)
• Experience working in a scaling or PE-backed organisation
• Proactive self-starter whoanticipatesneeds rather than reacts to them
• Strong interpersonal skills andprofessionalism with stakeholders across multiple regions
• Knowledge and understanding of the wider external Talent environment and how best practice can be adapted /developed to support division strategies

Working Pattern:

• Full timerole(5 days per week)
• Preferred working hours are2:00pm –10:00pmto support global collaboration

About Us:

Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 800+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.

Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.