IT Executive Office Governance & Operations Specialist (f/m/d) (part-/full-time)

In this role you own and optimize time-related administrative processes for internal and external staff within the IT Executive Office at EEX Group. You ensure policy and labor compliance, maintain SAP-based workflows, and support changes with clear documentation. You drive operational excellence, audit readiness, and continuity during transitions. You join a dynamic, international team to strengthen governance and processes that enable value delivery in the energy market.

• salary package
• childcare
• meal allowance
• job ticket
• sports and leisure events
• flexible hybrid work concept

• Own time-related administrative processes for staff and time booking structures
• Ensure compliance with labor regulations for working hours, holidays, sickness, shift planning and overtime
• Maintain structured maintenance and documentation for system usage
• Standardize and improve administrative processes for clarity and audit readiness
• Own process documentation, guidelines and FAQs for transparency and knowledge continuity
• Manage employee-related admin workflows (reimbursement, travel, expenses) in line with controls
• Serve as procedural point of contact for administrative questions
• Oversee admin processes for non-strategic IT goods, services and tools per IT/procurement standards
• Manage subscriptions and access for platforms/tools to ensure controlled usage
• Support implementation/adoption of new tools/processes affecting multiple teams
• Ensure operational continuity during transitions through reliable process ownership
• Contribute to IT Executive Office reliability and efficiency through disciplined execution
• Support collaboration, knowledge sharing and a stable team operating model

• Several years of professional experience in administration, operations, PMO, workforce administration or similar support functions
• Proven experience improving administrative processes, documentation and governance activities
• Experience with SAP and other enterprise tools; strong affinity for systems and data quality
• Solid understanding of workforce administration and employee-related processes
• Strong organizational, structured, reliable and detail-oriented mindset
• Excellent communication and stakeholder management across teams and levels
• Proficiency in Microsoft 365 (Excel, PowerPoint, Outlook, Teams, SharePoint)
• Knowledge of Jira and Agile methodologies is a plus
• Fluent English; German and/or French is a strong plus

• communication
• stakeholder management
• collaboration across teams
• SAP
• enterprise tools (general)
• Microsoft 365 (Excel, PowerPoint, Outlook, Teams, SharePoint)